Front Office/Receptionist - Admin Coordinator

Seneca Financial Partners; Beaverton (OR); On-site; USD 40,000 - 54,000; Full time

Job summary

Seneca Peters Accounting & Tax in Beaverton, OR is seeking a friendly, highly organized Front Office/Receptionist to join our team. The Administrative Coordinator will be the first point of contact for clients and visitors, handling phones, greetings, document intake, scheduling, and front-office operations.

This role provides administrative support to our accounting and tax professionals, requiring a professional demeanor, strong organizational skills, and discretion with confidential

Qualifications

• Experience in a receptionist/front desk/administrative coordinator role
• Strong customer service and professional demeanor
• Excellent verbal and written communication skills
• Comfortable managing a multi-line phone system and busy reception
• High level of organization and discretion with confidential information

Responsibilities

• Serve as the primary front desk receptionist and first point of contact for clients and visitors
• Answer and route incoming phone calls, take messages, and address general questions
• Greet clients, assist with document drop-offs and pickups, and ensure prompt, professional service
• Monitor and respond to office emails and client requests
• Schedule and coordinate client meetings and appointments
• Receive, scan, organize, and route client documents to the appropriate team
• Maintain organized physical and electronic client files
• Assist with assembling and delivering tax returns and other documents
• Support accounting and tax teams with administrative tasks and data entry
• Process incoming/outgoing mail, packages, and deliveries
• Maintain office supplies and keep reception areas organized
• Assist with general office coordination and day-to-day needs
• Handle confidential client and financial information with discretion

Skills

Receptionist skills

Customer service

Verbal & written communication

Multitasking

Professional demeanor

Tools

Microsoft Office

Outlook

Excel

Job description

Description

Front Office/Receptionist - Administrative Coordinator

Seneca Peters Accounting & Tax | Beaverton, OR is a client-focused accounting, tax, and advisory firm committed to providing personalized service to businesses and individuals. As our firm continues to grow, we are looking for a friendly, professional, and highly organized Front Office/Receptionist - Administrative Coordinator to join our Beaverton office.

Position Overview

The Administrative Coordinator is primarily a front-office and receptionist position and serves as the first point of contact for our clients and visitors.

A significant part of the day will be spent answering phones, greeting clients, managing incoming client requests, scheduling appointments, receiving and organizing documents, and keeping the front office running smoothly. This position also provides administrative support to our accounting and tax professionals.

We are looking for someone who genuinely enjoys interacting with people, is comfortable handling a busy phone and front desk, and takes pride in creating a welcoming and professional experience for every client.

Key Responsibilities

Serve as the primary front desk receptionist and first point of contact for clients and visitors

• Answer and route incoming phone calls, take detailed messages, and assist with general client questions
• Greet clients, assist with document drop-offs and pickups, and ensure visitors receive prompt and professional service
• Monitor and respond to general office emails and client requests
• Schedule and coordinate client meetings and appointments
• Receive, scan, organize, and route client tax and accounting documents to the appropriate team members
• Maintain accurate and organized physical and electronic client files
• Assist with assembling, processing, and delivering tax returns and other client documents
• Support the tax and accounting teams with administrative tasks, correspondence, data entry, and document preparation
• Process incoming and outgoing mail, packages, and deliveries
• Maintain office supplies and help ensure the reception and common areas remain organized and professional
• Assist with general office coordination and day-to-day administrative needs
• Handle confidential client and financial information with a high level of discretion

What We're Looking For

The ideal candidate is someone who is personable, dependable, organized, and comfortable being the face and voice of the office. Because this is a front-office-heavy position, you should enjoy frequent interaction with clients and be comfortable balancing phone calls, visitors, emails, and administrative requests throughout the day.

Requirements

Qualifications

• Previous experience in a receptionist, front desk, administrative coordinator, or client service role
• Strong customer service skills and a professional, friendly demeanor
• Excellent verbal and written communication skills
• Comfortable answering and managing a busy multi-line phone environment
• Strong organizational skills and attention to detailAbility to manage multiple priorities and interruptions while remaining calm and professional
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Comfortable learning new technology and industry-specific software
• Experience in an accounting, tax, financial services, legal, or other professional office environment is a plus
• High level of integrity and discretion when handling confidential information

Professional Growth

While this position is primarily focused on front-office reception and administrative coordination, it also provides an opportunity to learn the operations of a growing accounting and tax firm.

Team members who demonstrate initiative, reliability, and an interest in expanding their skills may have opportunities to take on additional responsibilities and grow into other areas of the firm over time.

If you enjoy working with people, providing excellent client service, staying organized, and being an important part of a busy professional office, we would love to hear from you.