Onsite Front Desk & Admin Coordinator — Forest Grove

Talentify; Forest Grove (OR); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan

Paid time off

Job summary

Aston Carter is seeking a Front Desk Receptionist in Forest Grove, OR to provide clerical, administrative, and customer service support across multiple departments. You will be the first point of contact for visitors and callers, manage front office operations, and help ensure smooth communication throughout the organization.

The role requires at least 1 year of front desk experience, proficiency with Microsoft Office, strong communication, and a professional phone presence.

Qualifications

• At least 1 year of experience in a front desk or receptionist role interacting directly with customers.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Strong customer service skills with a professional, friendly phone presence.
• Experience with data entry and word processing with accurate typing.
• Administrative support experience, including calendaring and coordinating schedules.

Responsibilities

• Answer incoming telephone calls and forward to appropriate personnel.
• Provide information about the organization, address, directions, and general details.
• Retrieve messages from voicemail and forward to responsible staff in a timely manner.
• Welcome on-site visitors and announce them to appropriate personnel.
• Maintain conference rooms and kitchen areas in a clean, organized condition.
• Sort, route, and deliver mail to correct departments or individuals.
• Operate with established standards and procedures and stay updated on procedures.

Skills

Customer service

Communication

Multitasking

Organizational skills

Data entry

Administrative support

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Aston Carter is seeking a Front Desk Receptionist in Forest Grove, OR to provide clerical, administrative, and customer service support across multiple departments. You will be the first point of contact for visitors and callers, manage front office operations, and help ensure smooth communication throughout the organization.

The role requires at least 1 year of front desk experience, proficiency with Microsoft Office, strong communication, and a professional phone presence.