Clerical Assistant II – On-Site State Police Support

Commonwealth of Pennsylvania; Allentown (Lehigh County); On-site; USD 37,000 - 54,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 in Allentown to support daily office operations within the Bureau of Liquor Control Enforcement. The role handles records, reception, and data entry to ensure smooth workflows for officers and staff.

Ideal candidates have strong Word processing, database, and filing skills, with attention to detail and excellent organization. Working hours are standard; telework is not offered.

Qualifications

• Six months as Clerical Assistant 1 or high school graduation or equivalent.
• Three+ years of experience using Microsoft Word.
• Three+ years of experience maintaining databases, spreadsheets, and logs.
• Three+ years of experience preparing and formatting correspondence, forms and reports.
• Three+ years of proofreading and editing for grammar and completeness.
• Two+ years of experience handling calls and reception duties.
• Ability to perform essential job functions and pass background checks.

Responsibilities

• Record management: enter and update complaints and reports in tracking systems.
• Timekeeping: maintain leave/pay records and SAP data input.
• Travel support: arrange travel and enter details into Concur.
• Document prep: type reports, letters, and materials from handwritten or dictated sources.
• Reception duties: screen calls and direct visitors.
• Inventory assistance: label and update inventory records for supplies.

Skills

MS Word

Databases

Spreadsheets

Record keeping

Phone support

Proofreading

File maintenance

Attention to detail

Job description

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 in Allentown to support daily office operations within the Bureau of Liquor Control Enforcement. The role handles records, reception, and data entry to ensure smooth workflows for officers and staff.

Ideal candidates have strong Word processing, database, and filing skills, with attention to detail and excellent organization. Working hours are standard; telework is not offered.