Administrative Clerk II — Records, Scheduling & Support

Commonwealth of Pennsylvania; Oak Hills (PA); On-site; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania's State Police seeks a Clerical Assistant 2 to support the Butler Station and Troop Office, focusing on accurate record keeping and scheduling to keep operations running smoothly.

You will transcribe incidents into the Records Management System, upload documents, assist with court scheduling, track leave and holidays, process travel expenses, handle purchasing and accounting, and manage supply orders.

Qualifications

• Two years or more of experience using Microsoft Word.
• Two years or more of experience preparing and formatting various correspondence, forms, and reports.
• Two years or more of experience proofreading and editing various types of materials to ensure grammatical correctness and completeness.
• Two years or more of experience maintaining databases, spreadsheets, and logs.
• Two years or more of experience ordering supplies and services.
• You must be able to perform essential job functions.

Responsibilities

• Record Transcription: Transcribe incidents into the Records Management System.
• Document Uploading: Scan and upload attachments into the Records Management System.
• Court Scheduling Support: Assist with scheduling court matters for the station.
• Leave and Holiday Tracking: Maintain accurate records of leave and holiday usage.
• Expense Processing: Process travel expenses for staff as needed.
• Purchasing and Accounting: Make various payments and check bank statements for accuracy.
• Supply Orders: Maintain and order supplies as needed.

Skills

Microsoft Word

Document formatting

Proofreading

Data entry / records

Education

High school diploma

Equivalent combo of experience and training

Tools

Records Management System

Job description

Commonwealth of Pennsylvania's State Police seeks a Clerical Assistant 2 to support the Butler Station and Troop Office, focusing on accurate record keeping and scheduling to keep operations running smoothly.

You will transcribe incidents into the Records Management System, upload documents, assist with court scheduling, track leave and holidays, process travel expenses, handle purchasing and accounting, and manage supply orders.