Clerical Assistant 2

Commonwealth of Pennsylvania; Oak Hills (PA); On-site; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania's State Police seeks a Clerical Assistant 2 to support the Butler Station and Troop Office, focusing on accurate record keeping and scheduling to keep operations running smoothly.

You will transcribe incidents into the Records Management System, upload documents, assist with court scheduling, track leave and holidays, process travel expenses, handle purchasing and accounting, and manage supply orders.

Qualifications

• Two years or more of experience using Microsoft Word.
• Two years or more of experience preparing and formatting various correspondence, forms, and reports.
• Two years or more of experience proofreading and editing various types of materials to ensure grammatical correctness and completeness.
• Two years or more of experience maintaining databases, spreadsheets, and logs.
• Two years or more of experience ordering supplies and services.
• You must be able to perform essential job functions.

Responsibilities

• Record Transcription: Transcribe incidents into the Records Management System.
• Document Uploading: Scan and upload attachments into the Records Management System.
• Court Scheduling Support: Assist with scheduling court matters for the station.
• Leave and Holiday Tracking: Maintain accurate records of leave and holiday usage.
• Expense Processing: Process travel expenses for staff as needed.
• Purchasing and Accounting: Make various payments and check bank statements for accuracy.
• Supply Orders: Maintain and order supplies as needed.

Skills

Microsoft Word

Document formatting

Proofreading

Data entry / records

Education

High school diploma

Equivalent combo of experience and training

Tools

Records Management System

Job description

As a Clerical Assistant 2 with the Pennsylvania State Police, you will step into a role that keeps important operations moving smoothly. This position gives you the chance to support a mission that protects communities across the Commonwealth. Your attention to detail and commitment to accuracy will help the agency stay organized and efficient. Join a team that values your work and helps you grow.

This position supports the administrative functions of the Butler Station and Troop Office by completing a range of clerical responsibilities. It helps ensure that records, schedules, and supporting documents are handled accurately and efficiently.

As a Clerical Assistant 2, you will perform the following duties:

• Record Transcription: Transcribe incidents into the Records Management System
• Document Uploading: Scan and upload attachments into the Records Management System
• Court Scheduling Support: Assist with scheduling court matters for the station
• Leave and Holiday Tracking: Maintain accurate records of leave and holiday usage
• Expense Processing: Process travel expenses for staff as needed
• Purchasing and Accounting: Make various payments and check bank statements for accuracy
• Supply Orders: Maintain and order supplies as needed

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00 am to 4:00 pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements

• Two years or more of experience using Microsoft Word.
• Two years or more of experience preparing and formatting various correspondence, forms, and reports.
• Two years or more of experience proofreading and editing various types of materials to ensure grammatical correctness and completeness.
• Two years or more of experience maintaining databases, spreadsheets, and logs.
• Two years or more of experience ordering supplies and services.
• You must be able to perform essential job functions.

Legal Requirements

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.