Clerical Assistant II: Office & Records Support

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to help keep the office organized and productive. This role supports communications, recordkeeping, and daily coordination within the Department of Corrections.

The position offers full-time, 37.5 hours per week, with hours 8:00 am–4:00 pm, Monday–Friday. Telework is not available; starting salary is $36,831 per year, with opportunities to learn essential clerical skills and advance within the Commonwealth.

Qualifications

• Six months as Clerical Assistant 1 or equivalent Federal Government job title, or
• Graduation from high school; or
• An equivalent combination of experience and training.

Responsibilities

• Phone Coverage: Answer, make, and direct calls while recording and distributing messages
• Mail Processing: Receive, sort, and distribute incoming mail and prepare outgoing packages
• Document Handling: Type, review, correct, and distribute documents and correspondence
• Scheduling Support: Organize appointments, meetings, and videoconferences and prepare meeting minutes
• Record Maintenance: Maintain filing systems, databases, spreadsheets, reports, and end of year archives
• Office Operations: Compile office records, enter data, track supplies, and complete general tasks including photocopying and scanning

Education

High school diploma

Job description

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to help keep the office organized and productive. This role supports communications, recordkeeping, and daily coordination within the Department of Corrections.

The position offers full-time, 37.5 hours per week, with hours 8:00 am–4:00 pm, Monday–Friday. Telework is not available; starting salary is $36,831 per year, with opportunities to learn essential clerical skills and advance within the Commonwealth.