Administrative Clerk II — Records & Travel Support

Commonwealth of Pennsylvania; Crackersport (PA); On-site; USD 31,000 - 42,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to support the Bureau of Liquor Control Enforcement, District Enforcement Office No. 9 in Allentown.

The role involves record management, timekeeping, travel coordination, and document preparation to keep essential operations running smoothly. The position requires strong Word proficiency, database maintenance, and file management skills, with a 37.5-hour workweek, typically 8:00am–4:00pm, Monday through Friday.

Qualifications

• Six months as a Clerical Assistant 1 or equivalent experience.
• Graduation from high school or an equivalent combination of experience and training.
• Three years or more of experience using Microsoft Word.
• Three years or more of experience maintaining databases, spreadsheets, and logs.
• Three years or more of experience preparing and formatting various correspondence, forms, and reports.
• Three years or more of experience proofreading and editing materials for grammar and completeness.
• Three years or more of experience maintaining, updating, and purging files.
• Two years or more of experience answering/incoming calls.
• Two years or more of experience using office equipment such as PC, copier, fax, postage meter.

Responsibilities

• Record Management: Enter and update complaints, citations, reports in tracking systems.
• Timekeeping Tasks: Maintain leave and pay records and input into SAP.
• Travel Support: Arrange travel plans and enter information into Concur Travel.
• Document Preparation: Type reports, letters, and other materials from handwritten or dictated sources.
• Reception Duties: Screen calls, assist visitors, and direct to proper personnel.
• Inventory Assistance: Label, track, and update inventory records for equipment and supplies.

Skills

Microsoft Word

Record keeping

Data entry

Telephone handling

Education

High school diploma

Tools

SAP

Concur Travel

Job description

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to support the Bureau of Liquor Control Enforcement, District Enforcement Office No. 9 in Allentown.

The role involves record management, timekeeping, travel coordination, and document preparation to keep essential operations running smoothly. The position requires strong Word proficiency, database maintenance, and file management skills, with a 37.5-hour workweek, typically 8:00am–4:00pm, Monday through Friday.