Clerical Assistant 2 - Records & Scheduling Support

Commonwealth of Pennsylvania; Butler Township (PA); On-site; USD 33,000 - 41,000; Full time

Job summary

The Commonwealth of Pennsylvania seeks a Clerical Assistant 2 to support administrative operations at the Butler Station. This role ensures records, schedules, and supporting documents are kept accurate to maintain an efficient office environment.

The position involves transcribing incidents, uploading documents, assisting with court scheduling, and tracking leave, expenses, and purchases in a collaborative, full-time setting.

Qualifications

• Two years or more of experience using Microsoft Word.
• Two years or more of experience preparing and formatting various correspondence, forms, and reports.
• Two years or more of experience proofreading and editing materials for grammar and completeness.
• Two years or more of experience maintaining databases, spreadsheets, and logs.
• Two years or more of experience ordering supplies and services.

Responsibilities

• Record Transcription: Transcribe incidents into the Records Management System.
• Document Uploading: Scan and upload attachments into the Records Management System.
• Court Scheduling Support: Assist with scheduling court matters for the station.
• Leave and Holiday Tracking: Maintain accurate records of leave and holiday usage.
• Expense Processing: Process travel expenses for staff as needed.
• Purchasing and Accounting: Make payments and check bank statements for accuracy.
• Supply Orders: Maintain and order supplies as needed.

Skills

Microsoft Word

Documentation

Data entry

Quality assurance

Education

High school diploma

Tools

Records Management System

Job description

The Commonwealth of Pennsylvania seeks a Clerical Assistant 2 to support administrative operations at the Butler Station. This role ensures records, schedules, and supporting documents are kept accurate to maintain an efficient office environment.

The position involves transcribing incidents, uploading documents, assisting with court scheduling, and tracking leave, expenses, and purchases in a collaborative, full-time setting.