Claims Specialist III

Randstad USA; Chicago (IL); Presencial; USD 28.000 - 33.000; Jornada completa

Descripción de la vacante

Randstad USA is seeking an Accounts Payable Specialist to join our finance team in Chicago. You will manage day-to-day vendor invoice processing and reconcile statements, ensuring timely disbursements and accurate GL coding.

Responsibilities include 3-way matching, payment runs (ACH, wires, checks, cards), and vendor record maintenance. A Bachelor’s degree and 2–3 years AP experience are preferred. Open to 8 AM–5 PM shifts with a 30-day posting window.

Formación

• 2-3 years of hands-on accounts payable or general accounting experience.
• Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferred.
• Proficiency with ERP systems and Microsoft Excel (VLOOKUP, pivots).

Responsabilidades

• Process, code, and match high-volume vendor invoices using 3-way matching (invoice, PO, receiving report).
• Review invoices for documentation, GL coding and approvals prior to payment.
• Prepare and execute regular payment runs via ACH, wires, checks, and cards.
• Reconcile vendor statements monthly and resolve discrepancies.
• Set up new vendor profiles and assist with 1099 filings.
• Maintain organized records in compliance with retention policies and audits.
• Respond to payment inquiries promptly and professionally.
• Assist month-end close procedures including AP accruals and aging.

Conocimientos

AP

Verbal Communication

Confidentiality

Responsiveness

Analytical Thinking

Accounting Coursework

Basic Software Skills

Written Communication

Basic Accounts Payable

Vendor Management

Educación

Bachelor's Degree

Herramientas

QuickBooks

NetSuite

SAP

Sage

Excel

Descripción del empleo

Position Overview

Our client is looking for a detail-oriented and reliable Accounts Payable Specialist to join our finance team. In this role, you will manage the day-to-day processing of vendor invoices, reconcile monthly statements, and ensure accurate, timely disbursements. You will serve as the primary point of contact for vendor billing inquiries and play a key role in maintaining smooth financial operations.

salary: $20 - $24 per hour

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Qualifications

• Experience:2-3 years of hands-on accounts payable or general accounting experience.
• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferred.
• Technical Skills:
  • Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP, Sage, or similar ERP systems).
  • Solid working knowledge of Microsoft Excel (VLOOKUP, basic formulas, pivot tables).
• Core Competencies:
  • strong understanding of basic bookkeeping and accounting principles (debits, credits, GL accounts).
  • High level of accuracy and attention to detail.
  • Clear written and verbal communication skills.
  • Ability to meet deadlines in a fast-paced environment.

Responsibilities

Key Responsibilities

• Process, code, and match high-volume vendor invoices using 3-way matching (invoice, purchase order, and receiving report).
• Review invoices for appropriate documentation, general ledger coding, and management approvals prior to payment.
• Prepare and execute regular payment runs via ACH, wire transfers, checks, and credit cards.
• Reconcile vendor statements monthly and proactively resolve discrepancies, disputed items, or unpaid balances.
• Set up new vendor profiles, ensure accurate tax records (including collecting Form W-9), and assist with annual 1099 filings.
• Maintain organized physical and electronic records in compliance with company retention policies and audit standards.
• Respond promptly and professionally to internal and external payment inquiries.
• Assist with month-end close procedures, including accounts payable accruals and aging analysis.

Skills

• AP
• Verbal Communication
• Confidentiality
• Responsiveness
• Analytical Thinking
• Accounting Coursework
• Basic Software Skills
• Written Communication
• Basic Accounts Payable
• Vendor Management

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Experience

• Experienced
• 3 years

Education

• Bachelors

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.