Accounts Payable Specialist

Vector Talent Solutions; Collinsville (IL); On-site; USD 33,000 - 40,000; Full time

Job summary

Vector Talent Solutions is seeking an Accounts Payable Specialist to support accurate and timely accounts payable operations for a client on-site in Collinsville, Illinois.

The role requires attention to detail and experience with invoice processing, vendor management, and ERP systems. You will handle payments, maintain vendor records, and assist with year-end close activities.

Qualifications

• High school diploma or equivalent; associate degree or coursework in Accounting or Finance preferred.
• 1–3 years of accounts payable, bookkeeping, or related accounting support experience preferred.
• Working knowledge of invoice processing, general ledger coding, vendor administration.
• Proficiency with Microsoft Excel, Outlook, and accounting/ERP systems.
• Strong attention to detail, organization, accuracy, and ability to meet deadlines.
• Experience with expense-management or ERP platforms preferred.
• Construction accounting, vendor administration, and 1099 reporting experience is a plus.

Responsibilities

• Receive, review, code, and enter vendor invoices and credit memos.
• Match invoices to supporting documentation and verify approvals, job coding, and cost coding.
• Prepare invoices for payment runs and process checks, ACH payments, wire transfers, and other electronic payments.
• Review and process employee expenses and corporate credit card submissions.
• Maintain vendor records, payment terms, remittance information, W-9 documentation, and new vendor setup.
• Support annual Form 1099 reporting and respond to vendor payment and account inquiries.
• Research and resolve invoice discrepancies, duplicate charges, credits, and missing documentation.
• Support AP cut-off, accrual identification, open invoice reviews, and month-end/year-end close activities.
• Maintain complete electronic records and follow established accounting policies, approval requirements, internal controls, and fraud-prevention procedures.

Skills

Accounts payable experience

Excel

Outlook

ERP systems

Vendor administration

Attention to detail

Education

High school diploma

Associate degree or accounting/finance coursework

Tools

ERP platforms

Job description

Accounts Payable Specialist

Location: On-Site

Compensation: $24.00–$29.00/hour, depending on experience

Vector Talent Solutions is a veteran-owned workforce solutions firm dedicated to helping organizations identify, attract, and hire top talent. We are currently seeking an Accounts Payable Specialist to support accurate and timely accounts payable operations for a client.

Key Responsibilities

• Receive, review, code, and enter vendor invoices and credit memos.
• Match invoices to supporting documentation and verify approvals, job coding, and cost coding.
• Prepare invoices for payment runs and process checks, ACH payments, wire transfers, and other electronic payments.
• Review and process employee expenses and corporate credit card submissions.
• Maintain vendor records, payment terms, remittance information, W-9 documentation, and new vendor setup.
• Support annual Form 1099 reporting and respond to vendor payment and account inquiries.
• Research and resolve invoice discrepancies, duplicate charges, credits, and missing documentation.
• Support AP cut-off, accrual identification, open invoice reviews, and month-end/year-end close activities.
• Maintain complete electronic records and follow established accounting policies, approval requirements, internal controls, and fraud-prevention procedures.

Qualifications

• High school diploma or equivalent required; associate degree or coursework in Accounting, Finance, Business, or a related field preferred.
• 1–3 years of accounts payable, bookkeeping, or related accounting support experience preferred.
• Working knowledge of invoice processing, general ledger coding, vendor administration, and basic accounting principles.
• Proficiency with Microsoft Excel, Outlook, and accounting or ERP systems.
• Strong attention to detail, organization, accuracy, and ability to meet recurring deadlines.
• Experience with expense-management or ERP platforms preferred.
• Construction accounting, vendor administration, and 1099 reporting experience is a plus.

Vector Talent Solutions is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.