Accounts Payable Specialist

Atrium Staffing LLC; Tampa (FL); On-site; USD 46,000 - 50,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing LLC is seeking an Accounts Payable Specialist in Tampa, FL to manage high-volume invoice processing and ensure timely payments. The role emphasizes compliance, reconciliation, and collaboration with internal and external stakeholders, supporting financial accuracy and process improvements within Accounts Payable.

The position requires strong AP knowledge, 3-way matching proficiency, and the ability to work independently in a fast-paced environment.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.

Responsibilities

• Process 100-120 invoices daily across supply chain and domestic accounts.
• Electronically process accounts payable transactions using 3-way matching.
• Review purchase orders and resolve discrepancies by managing parked and blocked reports.
• Respond to vendor, procurement, and internal customer inquiries.
• Coordinate activities within accounts payable to ensure timely payment processing.
• Post invoices according to terms to maximize discount opportunities.
• Reconcile monthly vendor statements, transactions, duplicate payment claims, and affiliate invoices.
• Calculate and report sales tax based on paid invoices.
• Collaborate daily with divisional stakeholders to research discrepancies and resolve non-compliance issues.
• Prepare accounting records, reports, and variance analysis for senior leaders and internal audits.
• Participate in process improvement initiatives and special projects to enhance Global Business Services workflows.

Skills

High-volume invoices

3-way matching

PO reconciliation

Vendor management

Sales tax calculation

Attention to detail

Communication

Education

Accounting/Finance degree

Tools

ERP systems

Job description

Client Overview:

A well-established company in the supply chain and financial services sector. The organization is known for its commitment to operational excellence and timely financial processes. Our client is seeking an Accounts Payable Specialist to manage high-volume invoice processing and ensure accurate, timely payments.

Salary/Hourly Rate:

$22/hr - $24/hr

Position Overview:

The Accounts Payable Specialist will manage high-volume invoice processing and ensure accurate, timely payments. The role involves working autonomously with a focus on compliance, reconciliation, and collaboration with internal and external stakeholders. This position supports financial accuracy and process improvements within the accounts payable function.

Responsibilities of the Accounts Payable Specialist:

• Process 100-120 invoices daily across supply chain and domestic accounts.
• Electronically process accounts payable transactions using 3-way matching.
• Review purchase orders and resolve discrepancies by managing parked and blocked reports.
• Respond to vendor, procurement, and internal customer inquiries.
• Coordinate activities within accounts payable to ensure timely payment processing.
• Post invoices according to terms to maximize discount opportunities.
• Reconcile monthly vendor statements, transactions, duplicate payment claims, and affiliate invoices.
• Calculate and report sales tax based on paid invoices.
• Collaborate daily with divisional stakeholders to research discrepancies and resolve non-compliance issues.
• Prepare accounting records, reports, and variance analysis for senior leaders and internal audits.
• Participate in process improvement initiatives and special projects to enhance Global Business Services workflows.

Required Experience/Skills for the Accounts Payable Specialist:

• Strong knowledge of accounts payable processes and high-volume invoice management.
• Proficiency in 3-way matching and purchase order reconciliation.
• Ability to manage vendor relationships and resolve payment discrepancies.
• Experience with sales tax calculation and reporting.
• Excellent communication skills for internal and external stakeholder interaction.
• Detail-oriented with strong organizational and problem-solving abilities.

Preferred Experience/Skills for the Accounts Payable Specialist:

• Experience with ERP or financial software systems used in accounts payable.
• Familiarity with process improvement methodologies.
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of compliance standards and internal controls in financial operations.

Education Requirements:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3