CEO Executive Assistant - Strategic Coordination & Travel

Vinlec Limited; West Covina (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

ST. VINCENT ELECTRICITY SERVICES LIMITED seeks an Executive Assistant to the CEO. The role provides high-level executive, administrative and coordination support to the CEO, requiring exceptional organisational ability, sound judgement and discretion.

Responsibilities include managing the CEO’s calendar, coordinating correspondence, preparing executive documents, and supporting strategic initiatives while liaising with senior management and external stakeholders.

Qualifications

• Bachelor’s Degree in Business Administration, Management, Public Administration or related discipline.
• Minimum of five years’ experience in executive reporting, senior administration or a comparable role.

Responsibilities

• Manage and coordinate the CEO’s calendar, meetings, travel, and priorities.
• Coordinate flow of correspondence and documents to and from the Office of the CEO.
• Prepare and review executive documents, reports, and presentations for the CEO.
• Coordinate executive management meetings, capture decisions and follow-up actions.
• Prepare briefing material to support CEO decision-making and engagements.
• Liaise with senior management and external stakeholders confidentially.

Skills

Executive support

Calendar management

Communication skills

Confidentiality

Education

Bachelor's Degree in Business Administration or related discipline

Tools

Microsoft Office

Job description

ST. VINCENT ELECTRICITY SERVICES LIMITED seeks an Executive Assistant to the CEO. The role provides high-level executive, administrative and coordination support to the CEO, requiring exceptional organisational ability, sound judgement and discretion.

Responsibilities include managing the CEO’s calendar, coordinating correspondence, preparing executive documents, and supporting strategic initiatives while liaising with senior management and external stakeholders.