Executive Assistant to CEO | Strategic Admin & Office Lead

STI; Princeton (NJ); On-site; USD 85,000 - 120,000; Full time

Job summary

STI is seeking an Executive Assistant to the CEO in Princeton, NJ. The role supports day-to-day operations, manages the CEO’s calendar and travel, and acts as the primary liaison with internal and external stakeholders.

The candidate will maintain discretion, handle confidential information, and ensure smooth office operations across the Princeton office, including event coordination and task tracking.

Qualifications

• Proven track record as an Executive Assistant to CEO level or similar
• Ability to manage complex calendars and travel itineraries
• Strong written and verbal communication with attention to detail
• Demonstrated discretion, integrity and confidentiality
• Ability to multitask in a fast-paced environment
• Proactive problem-solving and organizational skills
• Experience coordinating internal/external stakeholders

Responsibilities

• Manage complex CEO calendar and travel arrangements with proactive planning
• Develop and maintain systems to keep the CEO organized and track client interactions
• Coordinate tasks, follow-ups, and projects to meet deadlines
• Draft and send correspondence on behalf of the CEO
• Act as the point of contact between CEO and stakeholders
• Attend meetings and take notes with clear action items and due dates
• Handle personal tasks and errands to maximize CEO time
• Oversee office operations and vendor relationships for the Princeton office
• Organize visits and manage onsite/offsite events as needed
• Provide ad-hoc research and special projects as assigned

Skills

Executive support

Calendar management

Travel coordination

MS Office proficiency

Discretion & confidentiality

Communication skills

Relationship building

Note taking

Office management

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

STI is seeking an Executive Assistant to the CEO in Princeton, NJ. The role supports day-to-day operations, manages the CEO’s calendar and travel, and acts as the primary liaison with internal and external stakeholders.

The candidate will maintain discretion, handle confidential information, and ensure smooth office operations across the Princeton office, including event coordination and task tracking.