Central Office Reception & Administrative Assistant

City Schools of Decatur; Decatur (GA); On-site; USD 30,000 - 40,000; Full time

Job summary

City Schools of Decatur seeks an Receptionist/Administrative Assistant to provide front-desk support in the Central Office. The role involves greeting visitors, directing inquiries, handling mail, and assisting with student registration and residency procedures.

Duties include maintaining files, using MS Office, coordinating with staff, and ensuring safety procedures are followed. This non-exempt position is 225 days per year and reports to the Chief of Staff.

Qualifications

• Knowledge of Microsoft Office products required.
• Two to three years of general office work experience.
• Typing, filing, office machines, and computers experience preferred.

Responsibilities

• Greets and refers caller and visitors to appropriate individuals and/or areas.
• Oversees visitor management processes, including initial security screening and sign-in, for all visitors.
• Sorts, screens, and distributes incoming mail and deliveries.
• Communicates, collaborates, and cooperates with colleagues, supervisors, and visitors.
• Serves as a positive public relations advocate for the school system, including dissemination of information as necessary.
• Handles telephone calls in a polite, informative manner.
• Maintains knowledge of the school system's organization and policies, local and state governmental decisions that impact the school system, and a day-to-day awareness of all departments.
• Maintains accurate files and records.
• Participates in training programs to increase skills and proficiency related to the assignment.
• Ensures adherence to good safety procedures.
• Supports all aspects of student registration and residency.
• Verify, enter, upload, and file completed registration documents.
• Adhere to all enrollment, registration, and residency procedures.
• Cooperates and works collaboratively with the enrollment specialist.
• Operates standard office equipment.
• Performs additional clerical duties, as directed.
• Other duties as assigned

Skills

MS Office

Typing

Clerical skills

Education

HS diploma/GED

Job description

City Schools of Decatur seeks an Receptionist/Administrative Assistant to provide front-desk support in the Central Office. The role involves greeting visitors, directing inquiries, handling mail, and assisting with student registration and residency procedures.

Duties include maintaining files, using MS Office, coordinating with staff, and ensuring safety procedures are followed. This non-exempt position is 225 days per year and reports to the Chief of Staff.