Administrative Assistant/Registrar

City Schools Of Decatur; Decatur (AL); On-site; USD 32,000 - 40,000; Full time

Job summary

City Schools of Decatur seeks an Administrative Assistant/Registrar to provide receptionist services in the Central Office and support student registration and residency duties.

The role includes greeting visitors, managing sign-in, and coordinating with staff while handling confidential information and using Microsoft Office tools.

Qualifications

• High school diploma or GED required.
• 2–3 years general office experience preferred.
• Typing, filing, office machines and computers knowledge.
• Proficiency with Microsoft Office products (Word, Excel, Access, Outlook).

Responsibilities

• Greets and refers caller and visitors to appropriate individuals or areas.
• Oversees visitor management and initial security screening.
• Sorts, screens, and distributes incoming mail and deliveries.
• Maintains knowledge of district policies and daily operations.
• Supports student registration and residency procedures.
• Verify, enter, upload, and file registration documents.

Skills

Communication skills

Interpersonal skills

Organizational skills

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Job description

Position Type: Administrative and Clerical Support/ Adminstrtative Assistant 225 days

Date Posted: 10/16/2026

Location: City Schools of Decatur

Date Available: 10/26/2026

POSITION TITLE: Administrative Assistant/Registrar

DEPARTMENT: Central Office

REPORTS TO: Chief of Staff

FLSA STATUS: Non-exempt

WORK SCHEDULE: 225 days

DATE REVIEWED: 10/2026

TERMS OF EMPLOYMENT: Employment shall be at the will of the Board of Education. The annual period of service shall be 225 days.

PRIMARY FUNCTION: Provides receptionist services for the Central Office. Performs work of a general office nature and assists as appropriate with the operation of the central office. Works with some confidential data and performs some tasks requiring technical skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Greets and refers caller and visitors to appropriate individuals and/ or areas
• Oversees visitor management processes, including initial security screening and sign-in, for all visitors
• Sorts, screens, and distributes incoming mail and deliveries
• Communicates, collaborates, and cooperates with colleagues, supervisors, and visitors
• Serves as a positive public relations advocate for the school system, including the dissemination of information as necessary
• Handles telephone calls in a polite, informative manner
• Maintains knowledge of school system's organization and policies, local and state governmental decisions that impact the school system, and a day-to-day awareness of all departments
• Maintains accurate files and records
• Participates in training programs to increase skills and proficiency related to the assignment
• Ensures adherence to good safety procedures
• Supports all aspects of student registration and residency
• Verify, enter, upload, and file completed registration documents
• Adhere to all enrollment, registration, and residency procedures
• Cooperates and works collaboratively with the enrollment specialist
• Operates standard office equipment
• Performs additional clerical duties, as directed
• (Add additional security bullet?)
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Knowledge of the following Microsoft Office Products is required: Word, Excel, Access, and Outlook. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: A high school diploma or general education degree (GED); two to three years in general office work experience. Must have experience with typing, filing, office machines, and computers.

EVALUATION: Performance of this job shall be evaluated annually in accordance with provisions of the board's policy on evaluation of classified personnel.