Community Development Administrative Specialist

Decatur; Decatur (AL); Hybrid; USD 38,000 - 48,000; Full time

Job summary

The City of Decatur, Alabama, is seeking an Administrative Assistant II for Community Development to provide mid to advanced level secretarial and clerical support for department operations. The role requires strong organizational skills, proficiency with Microsoft Office, and excellent customer service to help residents and colleagues effectively.

Basic accounting and payroll assistance may be required. This frontline role coordinates calendars, processes documents for council agendas, and

Qualifications

• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
• Post high school courses or specialized training in business or office administration preferred.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for 3 years.
• Must be proficient with computers, including Microsoft office products such as Outlook, Word, Excel and Adobe, as well as other departmental systems or software programs.
• Knowledge of modern office practices and procedures.
• Knowledge of city and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of customer service principles.
• Skill in prioritizing and organizing work.
• Skill in the provision of customer services.
• Skill in the maintenance of files and records.
• Skill in oral and written communication.

Responsibilities

• Answers calls and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Faxes, scans, and copies documents.
• Prepares outgoing mail; distributes incoming mail.
• Updates and maintains files.
• Types documents for signatures.
• Sets up new property files.
• Prepares documents for the City Council agenda.
• Receives payments for weed abatements.
• Assists with preparing purchase orders and paying invoices.
• Assists with entering payroll.
• Makes appointments and maintains calendar.
• Assists with demolition bid openings.
• Performs related duties.

Skills

Prioritizing and organizing work

Customer service

Oral and written communication

Microsoft Office

Outlook

Word

Excel

Education

High school diploma or equivalent

Office administration training preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Adobe

Job description

The City of Decatur, Alabama, is seeking an Administrative Assistant II for Community Development to provide mid to advanced level secretarial and clerical support for department operations. The role requires strong organizational skills, proficiency with Microsoft Office, and excellent customer service to help residents and colleagues effectively.

Basic accounting and payroll assistance may be required. This frontline role coordinates calendars, processes documents for council agendas, and