School Administrative & Records Coordinator

Decaturproud; Decatur (IL); On-site; USD 25,000 - 33,000; Part time

Job summary

Decatur High Ability Academy seeks an Administrative Assistant to organize and maintain the main office, providing essential support to administration, students, staff, and families. You will handle clerical, student services, attendance, financial, and operational tasks with a focus on confidentiality and professionalism.

The role requires strong customer service, organization, and communication skills, with duties spanning mail distribution, file management, enrollment support, and technology

Qualifications

• High school diploma or equivalent required.
• Strong written and verbal communication skills.
• Demonstrated proficiency with computers and standard office equipment.
• Ability to learn and effectively utilize district systems for student information, financial, payroll, attendance, and communication.

Responsibilities

• Organize and maintain an efficient DHAA Main Office.
• Serve as primary contact for students, parents/guardians, staff, and visitors.
• Greet visitors and respond to calls professionally and efficiently.
• Maintain confidential information in accordance with policies and laws.
• Process payroll, attendance, and substitute coordination tasks as assigned.
• Prepare documents, reports, and records for administration.

Skills

Communication skills

Organizational skills

Bookkeeping

Confidentiality

Customer service

Education

High school diploma

Tools

MS Office

School information systems

Job description

Decatur High Ability Academy seeks an Administrative Assistant to organize and maintain the main office, providing essential support to administration, students, staff, and families. You will handle clerical, student services, attendance, financial, and operational tasks with a focus on confidentiality and professionalism.

The role requires strong customer service, organization, and communication skills, with duties spanning mail distribution, file management, enrollment support, and technology