Center Admin & Operations Coordinator

Sevita; West Boylston (MA); On-site; USD 32,000 - 34,000; Full time

Job summary

Join our Futures Center in West Boylston, MA as an Administrative Office Coordinator. This center-based role provides administrative support, including scheduling, purchasing, and coordinating building maintenance.

Supervises workflow of administrative staff under a manager or director, with potential HR-related tasks. The position is Monday - Friday, focused on operational support, billing, contracts, and vendor coordination, with opportunities to contribute across multiple administrative

Qualifications

• Associates degree in related field preferred.
• Scheduling experience required.
• 2-3 years of experience in administrative support.
• An equivalent combination of education and experience may be substituted for the above requirements.

Responsibilities

• Supports Managers, Directors, Executives and Officers with daily administrative duties, including scheduling, travel planning, and routine correspondence.
• Coordinates work performed and plans, organizes, delineates and schedules duties and responsibilities of office staff.
• Provides backup support for administrative staff to cover phones and other duties as needed.
• Ensures training and continuing in-service instruction is provided to personnel as needed.
• Coordinates administrative functions for the department such as billing, accounting, payroll and related activities.
• Assists in preparation and maintenance of contracts and contracts proposals.
• Coordinates space planning, lease formalities and office automation.
• Maintains relationships with vendors and obtains quotes.
• Plans and attends department meetings, trainings and events as required.
• May assist with HR tasks such as interviewing, onboarding, and performance evaluations.

Skills

Scheduling experience

Administrative support

Education

Associates degree preferred

Job description

Join our Futures Center in West Boylston, MA as an Administrative Office Coordinator. This center-based role provides administrative support, including scheduling, purchasing, and coordinating building maintenance.

Supervises workflow of administrative staff under a manager or director, with potential HR-related tasks. The position is Monday - Friday, focused on operational support, billing, contracts, and vendor coordination, with opportunities to contribute across multiple administrative