Administrative & Office Coordinator

Public Outreach Consultancy Inc; Boston (MA); On-site; USD 28,000 - 30,000; Part time

Job summary

Public Outreach Consultancy Inc in Boston is seeking a Part-time administrative professional to support our office operations, with a focus on organization and efficiency across the Boston location and remote US offices. The role emphasizes paperwork processing, onboarding, records management, and professional communication.

The ideal candidate will be detail-oriented, capable of managing multiple tasks, and comfortable with Google Workspace, Excel, and spreadsheets.

Qualifications

• 1-2 years of administrative experience.
• 1 year of Customer Service experience preferred.
• Passionate about spreadsheets and/or a fast learner who’s not afraid of Excel/Google Sheets.
• Intermediate-to-advanced understanding of Google Workspace.
• Solution-oriented problem solver.

Responsibilities

• Provide administrative support to managers and staff.
• Assist with new hire paperwork and onboarding documents.
• Manage and maintain office records, documents, and filing systems.
• Prepare and distribute emails and memos.
• Order and manage office equipment and supplies management.
• Serve as a point of contact for internal and external communications.
• Ensure meeting rooms are prepared and set up as needed.
• Greet and assist visitors, clients, and guests.
• Prepare, format, and proofread documents, reports, and presentations.
• Maintain and update employee and client databases.
• Assist in tracking and reconciling office expenses.
• Prepare expense reports and submit them for approval.
• Ensure compliance with health and safety regulations.

Skills

Communication skills

Data entry

Prioritization

Independent work

Time management

Tools

Google Workspace

Excel

Google Sheets

Job description

Public Outreach Consultancy Inc in Boston is seeking a Part-time administrative professional to support our office operations, with a focus on organization and efficiency across the Boston location and remote US offices. The role emphasizes paperwork processing, onboarding, records management, and professional communication.

The ideal candidate will be detail-oriented, capable of managing multiple tasks, and comfortable with Google Workspace, Excel, and spreadsheets.