Cardiovascular Administrative Coordinator: Streamline Care & Coordination

Beth Israel Lahey Health; Lahey (TX); On-site; USD 33,000 - 44,000; Full time

Job summary

Beth Israel Lahey Health is seeking a detail-oriented administrative assistant to support multiple clinical departments. You will answer calls, prepare complex documents, manage calendars, and coordinate meetings and travel.

You will also maintain files and communicate with staff, patients, and vendors while upholding confidentiality. The role requires a high school diploma or GED, 3–5 years of related experience, and advanced MS Office skills.

Qualifications

• High School diploma or GED required.
• 3-5 years related work experience required.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access).

Responsibilities

• Answers and screens telephone calls; takes messages or directs calls.
• Types documents with complex formatting; proofs for grammar and spelling.
• Schedules appointments; maintains calendars for department heads.
• Organizes conferences, meetings, and travel arrangements as needed.
• Maintains departmental files, databases and reports.
• Communicates with staff, patients and vendors; handles confidentiality.
• Performs routine maintenance of office equipment and orders supplies.
• Prepares, routes and tracks forms and documents; coordinates authorizations.
• Handles routine clerical tasks: mail, copying, distribution of materials.
• Assists with problem solving and acts as departmental resource.

Skills

Communication

Time management

Problem solving

Education

High School diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

Beth Israel Lahey Health is seeking a detail-oriented administrative assistant to support multiple clinical departments. You will answer calls, prepare complex documents, manage calendars, and coordinate meetings and travel.

You will also maintain files and communicate with staff, patients, and vendors while upholding confidentiality. The role requires a high school diploma or GED, 3–5 years of related experience, and advanced MS Office skills.