Cardiovascular Administrative Coordinator — Essential Support

Beth Israel Lahey Health; United States; On-site; USD 33,000 - 44,000; Full time

Job summary

Beth Israel Lahey Health is seeking an administrative professional to perform a broad range of tasks supporting multiple clinical departments. The role involves greeting patients, answering calls, scheduling, and maintaining records with strict confidentiality.

Key duties include document preparation, travel arrangements, event coordination, and data entry. A high school diploma or GED and 3-5 years of related experience are required, with advanced MS Office skills.

Qualifications

• High School diploma or GED required.
• 3-5 years related work experience required.
• Advanced skills with Microsoft applications including Outlook, Word, Excel, PowerPoint or Access.

Responsibilities

• Answers and screens telephone calls; takes messages and directs calls as needed.
• Greets and directs patients, families, visitors and staff with clear information.
• Types correspondence, forms, and reports with complex formatting.
• Prepares documents using specialized software; proofs for grammar and punctuation.
• Schedules appointments and maintains calendars for department leaders.
• Organizes conferences, meetings, and travel arrangements as needed.
• Coordinates department events; handles registrations, agendas, and materials.
• Maintains files, databases, and reference libraries; compiles reports.
• Communicates with vendors and staff, maintaining confidentiality.
• Tracks purchases, invoices, and resolves delays or billing errors.
• Routes forms for authorizations and ensures timely receipt by destinations.
• Performs routine clerical duties and acts as a departmental resource.

Skills

Communication

Organization

Problem solving

Education

High School diploma or GED

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Access

Job description

Beth Israel Lahey Health is seeking an administrative professional to perform a broad range of tasks supporting multiple clinical departments. The role involves greeting patients, answering calls, scheduling, and maintaining records with strict confidentiality.

Key duties include document preparation, travel arrangements, event coordination, and data entry. A high school diploma or GED and 3-5 years of related experience are required, with advanced MS Office skills.