C‑Suite Executive Support Specialist

FALL CREEK FARM & NURSERY; Charlotte (NC); On-site; USD 60,000 - 90,000; Full time

Job summary

FALL CREEK FARM & NURSERY in Charlotte, NC, seeks an Executive Business Partner to deliver high-level administrative support to assigned leaders. You will coordinate calendars, travel, meetings, and special projects to ensure smooth operations.

The role requires strong communication, organization, and discretion, with experience supporting C-level executives and proficiency in Microsoft Office.

Qualifications

• Bachelor's degree from a four-year college or university.
• 2+ years of administrative experience supporting C-level executives.
• Knowledge of technical products and user applications.
• Highly proficient in Microsoft Office applications and possess strong organizational and communication skills.

Responsibilities

• Performs highly skilled administrative duties.
• Manage schedules for executive staff to include multiple complex calendars and scheduling requirements.
• Performs administrative support functions such as coordinating travel, scheduling and planning meetings and conferences.
• Maintains confidential records, administers programs such as Concur.
• Exercises judgment and discretion in the administration of business/function programs and special projects.
• Manage expenses and office purchases with P-Card.
• Event planning for small and large groups including scheduling, collaborating with other departments ordering food and supplies, and preparing agendas and assembling materials.
• Create meeting calendar, reserving conference rooms and send notices for all team meetings, etc. using WebEx.
• Perform all scheduling/administration for local/domestic and international trips, visas, passport renewals and security.
• Communicate clearly and effectively both orally and in writing. Understand and follow written and oral instructions. Prepare clear, accurate, and concise records and reports.
• Establish and maintain effective working relationships with staff, customers, and others encountered in the course of work.
• Respond to inquiries, and when appropriate, take action on the Executive's behalf.
• Maintain office supplies and breakroom inventory. Determine inventory level; anticipating needed supplies; evaluating new office products; placing, and expediting orders for supplies; verifying receipt of supplies.
• Must maintain strict confidentiality at all times.
• Perform other duties as assigned.

Skills

Executive support

Multi-tasking

Communication

Time management

Organizational skills

Interpersonal skills

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

FALL CREEK FARM & NURSERY in Charlotte, NC, seeks an Executive Business Partner to deliver high-level administrative support to assigned leaders. You will coordinate calendars, travel, meetings, and special projects to ensure smooth operations.

The role requires strong communication, organization, and discretion, with experience supporting C-level executives and proficiency in Microsoft Office.