C-Suite Executive Operations Partner

Commonwealth Fusion Systems LLC; Northern (KY); Hybrid; USD 110,000 - 185,000; Full time

Benefits offered by this job

Equity

13 Company-wide Holidays

Flexible vacation days

Health, dental, and vision insurance

401(k) with employer matching

Professional growth opportunities

Team-building activities

Job summary

Commonwealth Fusion Systems LLC is seeking an Executive Operations Partner to support multiple C-Suite executives in a fast-growing, high-performance People Operations team. The role requires anticipation, reliability, and discretion in a startup environment with strong organizational skills and professional composure.

You will coordinate complex calendars, manage travel, prepare documents, and ensure effective communication across the executive suite.

Qualifications

• 5-7 years of experience supporting multiple executives (C-suite or senior leadership).
• Strong written and verbal communication skills with high attention to detail.
• Proven ability to work independently and as part of a team.
• Demonstrated discretion and judgment with confidential information.
• Excellent calendar management, travel planning, and expense reporting abilities.

Responsibilities

• Provide proactive administrative support to multiple C-Suite executives, including complex calendar management, travel coordination, expense reporting, and document preparation
• Serve as a trusted partner and representative for executives, ensuring timely communication and follow-through on priorities
• Coordinate and host on-site meetings and visits, including managing catering, greeting guests, and setting up spaces
• Manage competing priorities and maintain confidentiality with the highest level of discretion
• Partner with the broader EA team to ensure seamless communication and coverage across the executive suite
• Anticipate needs, identify gaps, and propose solutions, executing without being asked twice
• Support cross-functional coordination between executives and their teams as a connector and communicator
• Adapt to shifting priorities while maintaining a positive, composed, professional approach

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Emotional intelligence

Tools

Google Workspace

Slack

Zoom

Microsoft Teams

Job description

Commonwealth Fusion Systems LLC is seeking an Executive Operations Partner to support multiple C-Suite executives in a fast-growing, high-performance People Operations team. The role requires anticipation, reliability, and discretion in a startup environment with strong organizational skills and professional composure.

You will coordinate complex calendars, manage travel, prepare documents, and ensure effective communication across the executive suite.