C-Suite Executive Assistant | Travel & Growth in Logistics

Beacon Valley Group; Jacksonville (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

401(k) with matching contributions

Professional development opportunities

Job summary

Beacon Valley Group in Jacksonville, FL is seeking an Executive Assistant to support the executive team with calendars, travel, correspondence, and reporting. This full-time role demands strong organizational and communication skills in a fast-paced logistics environment.

You will manage calendars, arrange travel, prepare meeting materials, and coordinate with vendors, while maintaining confidential information with discretion.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field.
• Minimum of 3 years of experience in an executive assistant or administrative role.
• Proven ability to multitask and prioritize under pressure.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).

Responsibilities

• Manage daily schedules of the executive team.
• Coordinate travel arrangements including flights, hotels, ground transportation.
• Prepare meeting materials, agendas, presentations, and follow-up documents.
• Coordinate with vendors to ensure timely delivery of services and goods.
• Maintain and update executive contacts databases.
• Provide support for executive retreats and off-site meetings.
• Handle confidential and sensitive information with discretion.
• Assist in the preparation of executive reports and briefings.

Skills

Organizational skills

Time management

Communication skills

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Outlook

Excel

Word

Job description

Beacon Valley Group in Jacksonville, FL is seeking an Executive Assistant to support the executive team with calendars, travel, correspondence, and reporting. This full-time role demands strong organizational and communication skills in a fast-paced logistics environment.

You will manage calendars, arrange travel, prepare meeting materials, and coordinate with vendors, while maintaining confidential information with discretion.