Executive Assistant

Beacon Valley Group; Jacksonville (FL); Presencial; USD 42.000 - 54.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

401(k) with matching contributions

Professional development opportunities

Descripción de la vacante

Beacon Valley Group in Jacksonville, FL is seeking an Executive Assistant to support the executive team with calendars, travel, correspondence, and reporting. This full-time role demands strong organizational and communication skills in a fast-paced logistics environment.

You will manage calendars, arrange travel, prepare meeting materials, and coordinate with vendors, while maintaining confidential information with discretion.

Formación

• Bachelor's degree in Business Administration, Office Management, or related field.
• Minimum of 3 years of experience in an executive assistant or administrative role.
• Proven ability to multitask and prioritize under pressure.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).

Responsabilidades

• Manage daily schedules of the executive team.
• Coordinate travel arrangements including flights, hotels, ground transportation.
• Prepare meeting materials, agendas, presentations, and follow-up documents.
• Coordinate with vendors to ensure timely delivery of services and goods.
• Maintain and update executive contacts databases.
• Provide support for executive retreats and off-site meetings.
• Handle confidential and sensitive information with discretion.
• Assist in the preparation of executive reports and briefings.

Conocimientos

Organizational skills

Time management

Communication skills

Educación

Bachelor's degree in Business Administration or related field

Herramientas

Microsoft Office Suite

Outlook

Excel

Word

Descripción del empleo

Beacon Valley Group, a logistics and supply chain company based in Jacksonville, FL, is currently seeking a highly organized and detail-oriented Executive Assistant to join their team. This full-time position is crucial for supporting the executive team with a wide range of tasks, including scheduling meetings, coordinating travel arrangements, managing correspondence, and preparing reports. The ideal candidate will have a strong understanding of logistics and supply chain operations, as well as excellent communication and interpersonal skills. This role is perfect for someone who thrives in a fast-paced environment and is committed to ensuring the smooth and efficient operation of the executive team.

As the Executive Assistant, you will manage executives' calendars, travel arrangements, and communications. You will also handle a wide range of tasks, including scheduling meetings, preparing travel documents, and assisting with correspondence.

You will work closely with the executive team in a professional office environment in Jacksonville, FL. The workplace is dynamic and requires a proactive and detail-oriented approach to support the executives effectively.

The salary range for this position is $42,000 to $53,936 per year, providing a competitive compensation package.

• Employees can expect comprehensive health insurance coverage, including medical, dental, and vision plans, to support their well-being.
• Additionally, the company offers robust retirement plans, such as a 401(k) with matching contributions,
• Professional development opportunities are also available, allowing employees to enhance their skills and advance their careers within the organization.

To be successful in this role, you should have excellent organizational skills and the ability to manage multiple tasks simultaneously. Experience in a similar administrative role is preferred, and proficiency in Microsoft Office Suite is essential.

Responsibilities:

• Manage the daily schedules of our executive team, ensuring all appointments and meetings are efficiently organized.
• Handle travel arrangements, including booking flights, hotels, and ground transportation for our executives.
• Assist in the preparation of meeting materials, including agendas, presentations, and follow-up documents.
• Coordinate with external vendors and service providers to ensure timely delivery of services and goods.
• Maintain and update our executive team's contact databases, ensuring all information is accurate and up-to-date.
• Provide administrative support for executive retreats and off-site meetings, including logistics and event planning.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Assist in the preparation of executive reports and briefings, ensuring all information is accurate and presented clearly.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience in an executive assistant or administrative role.
• Proven ability to manage multiple tasks and prioritize work effectively.
• Excellent organizational and time-management skills, with the ability to meet tight deadlines.
• Strong communication and interpersonal skills, with the ability to work well under pressure.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Experience in the logistics or supply chain industry is a plus.
• Ability to travel up to 30% of the time for executive retreats and meetings.