Executive Assistant to C‑Suite Leaders | Strategy & Travel

Bealls, Inc.; Brandenton Beach (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Bealls, Inc. seeks an experienced Executive Assistant to support the President and senior leaders with high‑level administrative duties, calendar management, travel planning, and communications.

You will collaborate across Merchandising, Store Operations, Finance, People, Legal, IT, Marketing, Logistics, and Corporate Services. Ideal candidates bring 5+ years of executive support, superb organization, discretion, and strong MS Office skills, plus experience with AI productivity tools to enhance

Qualifications

• 5+ years supporting executives or senior leaders.
• Exceptional organizational, prioritization, and time management skills.
• Strong verbal and written communication skills.
• Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams, OneNote).
• Demonstrates discretion and professionalism with confidential information.
• Strong attention to detail with multiple priorities and deadlines.
• Proven ability to build relationships across all levels of the organization.
• Proficiency using AI powered productivity tools to enhance efficiency.

Responsibilities

• Manage complex executive calendars, appointments, travel, and priorities with high organization and judgment.
• Coordinate meetings, leadership sessions, board meetings, and events; resolve scheduling conflicts.
• Prepare meeting materials, presentations, briefing documents, and follow‑up communications.
• Represent executive offices professionally in internal and external communications; draft and edit reports and correspondence.
• Coordinate priorities across functions and ensure follow‑through; support special projects and initiatives.
• Plan executive travel arrangements and support leadership meetings, events, and logistics.
• Process executive expenses, purchasing card reconciliations, invoices, and related documentation; maintain confidential records.

Skills

Executive support

Calendar management

Communication (verbal & written)

MS Office suite

Discretion

Attention to detail

Relationship building

AI productivity tools

Education

Bachelor's degree or equivalent

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, OneNote)

Job description

Bealls, Inc. seeks an experienced Executive Assistant to support the President and senior leaders with high‑level administrative duties, calendar management, travel planning, and communications.

You will collaborate across Merchandising, Store Operations, Finance, People, Legal, IT, Marketing, Logistics, and Corporate Services. Ideal candidates bring 5+ years of executive support, superb organization, discretion, and strong MS Office skills, plus experience with AI productivity tools to enhance