Executive Assistant to Leadership Team — Growth & Impact

Beemac Logistics; Pennsylvania; Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

401(k) with company match

Health, dental, vision insurance

PTO & holidays

HSA

Dependent Care FSA

Job summary

Beemac Logistics is seeking an Executive Assistant to support our leadership team. This role involves handling confidential information, coordinating travel, and managing money matters for the leadership group with a high level of discretion.

On-site Monday–Friday, 8:00 AM–5:00 PM EST, with occasional work-from-home flexibility. The ideal candidate will manage calendars, prepare communications, and drive special projects that extend beyond a typical assistant role.

Qualifications

• Experience as an executive/personal assistant or similar role preferred.
• College degree preferred.
• Excellent organizational skills and ability to manage multiple priorities and deadlines.
• Strong attention to detail, especially with financial/confidential matters.
• Proactive, self-starter mindset with ability to take on new projects.

Responsibilities

• Serve as the primary point of contact and right hand to the leadership team.
• Manage complex calendars, scheduling, and meetings across multiple leaders.
• Coordinate travel (flights, lodging, itineraries) for leadership and select employees.
• Own expense reports and card reconciliations for the leadership team.
• Lead special projects tied to leadership outside ventures, such as athletic facility support.
• Draft and proofread correspondence, presentations, and internal communications.
• Handle confidential information with discretion.

Skills

Executive support

Organizational skills

Attention to detail

Communication skills

Multitasking

Proactive mindset

Education

College degree preferred

Tools

Office software

Job description

Beemac Logistics is seeking an Executive Assistant to support our leadership team. This role involves handling confidential information, coordinating travel, and managing money matters for the leadership group with a high level of discretion.

On-site Monday–Friday, 8:00 AM–5:00 PM EST, with occasional work-from-home flexibility. The ideal candidate will manage calendars, prepare communications, and drive special projects that extend beyond a typical assistant role.