C-Suite Executive Assistant & Operations Partner

Gradial; Seattle (WA); On-site; USD 115,000 - 135,000; Full time

Benefits offered by this job

Performance-based bonus

Equity awards

Medical benefits

Fertility support

401k plan

Unlimited PTO

Seattle office with gym

Job summary

Gradial is a Seattle-based AI-native content operations company hiring an Executive Assistant to support our C-Suite in a fast-moving, high-growth environment. You will own scheduling, travel, coordination and follow-through that keeps executives focused on high-impact priorities across the business.

This role emphasizes structure, proactive prioritization, and meticulous attention to detail, with the ability to manage multiple priorities and executives with different styles.

Qualifications

• 4+ years of experience in executive support or equivalent in a high-velocity environment.
• Proven experience supporting multiple senior executives with complex calendars and high volume of moving pieces.
• Strong judgment in prioritization and tradeoffs when conflicting needs arise.
• Experience coordinating complex travel and executive logistics with high accuracy.
• Comfort managing calendar and inbox workflows across multiple executives while staying organized.
• Ability to anticipate needs, identify conflicts and solve problems proactively.
• Clear communication and strong follow-through with stakeholders.
• Discretion, ownership and reliability when handling sensitive information.

Responsibilities

• Manage calendars across our C-Suite Executives, balancing competing requests and protecting time for the work that matters most.
• Coordinate complex domestic and international travel, including itineraries and changes.
• Prepare executives for key meetings by organizing agendas, materials and logistics.
• Drive follow-through from meetings by tracking commitments and ownership of next steps.
• Serve as a trusted coordinator across internal teams and external stakeholders.
• Anticipate upcoming needs and operational gaps to prevent blockers.
• Support leadership meetings, offsites, customer engagements and team events.
• Build simple systems for recurring executive workflows and information management.
• Identify opportunities to reduce administrative overhead through better processes.

Skills

Executive support

Calendar management

Travel coordination

Communication & coordination

Prioritization & decision making

Discretion & confidentiality

Independent work

Tools

Outlook

Teams

Productivity tools

Job description

Gradial is a Seattle-based AI-native content operations company hiring an Executive Assistant to support our C-Suite in a fast-moving, high-growth environment. You will own scheduling, travel, coordination and follow-through that keeps executives focused on high-impact priorities across the business.

This role emphasizes structure, proactive prioritization, and meticulous attention to detail, with the ability to manage multiple priorities and executives with different styles.