Executive Assistant, COO

Gradial; Seattle (WA); On-site; USD 115,000 - 135,000; Full time

Benefits offered by this job

Performance-based bonus

Equity awards

Medical benefits

Fertility support

401k plan

Unlimited PTO

Seattle office with gym

Job summary

Gradial is a Seattle-based AI-native content operations company hiring an Executive Assistant to support our C-Suite in a fast-moving, high-growth environment. You will own scheduling, travel, coordination and follow-through that keeps executives focused on high-impact priorities across the business.

This role emphasizes structure, proactive prioritization, and meticulous attention to detail, with the ability to manage multiple priorities and executives with different styles.

Qualifications

• 4+ years of experience in executive support or equivalent in a high-velocity environment.
• Proven experience supporting multiple senior executives with complex calendars and high volume of moving pieces.
• Strong judgment in prioritization and tradeoffs when conflicting needs arise.
• Experience coordinating complex travel and executive logistics with high accuracy.
• Comfort managing calendar and inbox workflows across multiple executives while staying organized.
• Ability to anticipate needs, identify conflicts and solve problems proactively.
• Clear communication and strong follow-through with stakeholders.
• Discretion, ownership and reliability when handling sensitive information.

Responsibilities

• Manage calendars across our C-Suite Executives, balancing competing requests and protecting time for the work that matters most.
• Coordinate complex domestic and international travel, including itineraries and changes.
• Prepare executives for key meetings by organizing agendas, materials and logistics.
• Drive follow-through from meetings by tracking commitments and ownership of next steps.
• Serve as a trusted coordinator across internal teams and external stakeholders.
• Anticipate upcoming needs and operational gaps to prevent blockers.
• Support leadership meetings, offsites, customer engagements and team events.
• Build simple systems for recurring executive workflows and information management.
• Identify opportunities to reduce administrative overhead through better processes.

Skills

Executive support

Calendar management

Travel coordination

Communication & coordination

Prioritization & decision making

Discretion & confidentiality

Independent work

Tools

Outlook

Teams

Productivity tools

Job description

Gradial is the marketing operations system of work that helps marketers and creatives move from idea to execution faster. Our platform orchestrates across martech stacks, workflows, and people to automate marketing execution, cutting execution time, so marketers focus on the work only humans can do: shaping brands, understanding customers, and creating the work that moves people.

Backed by leading investors, we’re building software that adapts to the user, not the other way around. We move with urgency, operate with ownership, and solve hard problems from first principles. If you want to do ambitious work, take real responsibility, and help define the future of AI-native content operations, you’ll do your best work here.

The Role

Gradial is hiring an Executive Assistant to support our C-Suite Executives in a fast-moving, high-growth environment. You will own the scheduling, travel, coordination and follow-through that keeps our C-Suite Executives focused on the highest-impact priorities across the business.

This role is about more than keeping calendars organized. You will create structure across competing priorities, anticipate needs and ensure important work continues moving without unnecessary friction. The right person will bring strong judgment, exceptional attention to detail and a proactive approach to supporting multiple executives with different priorities and working styles.

What You’ll Own

• Manage calendars across our C-Suite Executives, balancing competing requests and protecting time for the work that matters most
• Coordinate complex domestic and international travel, including itineraries, accommodations and last-minute changes
• Prepare executives for key meetings by organizing agendas, materials, context and logistics in advance
• Drive follow-through from meetings by tracking commitments, surfacing outstanding items and ensuring next steps have clear owners
• Serve as a trusted point of coordination across internal teams and external stakeholders, keeping communication clear and requests moving
• Anticipate upcoming needs, scheduling conflicts and operational gaps before they become blockers
• Support leadership meetings, offsites, customer engagements and team events from planning through execution
• Build simple, reliable systems for recurring executive workflows, documentation and information management
• Identify opportunities to reduce administrative overhead through better processes and lightweight automation

What We Need

• 4+ years of experience in executive support, executive operations or a similar role in a high-velocity environment
• Proven experience supporting multiple senior executives with complex calendars, shifting priorities and a high volume of moving pieces
• Strong judgment and prioritization skills with the ability to make thoughtful tradeoffs when competing needs arise
• Experience coordinating complex travel, external meetings and executive logistics with a high level of accuracy
• Comfort managing calendar and inbox workflows across multiple executives while maintaining clear organization
• Ability to anticipate needs, identify potential conflicts and solve problems before they become blockers
• Clear communication and strong follow-through, with a track record of closing loops and flagging issues early
• High level of discretion, ownership and reliability when working with sensitive information and executive priorities
• Ability to operate independently in ambiguous situations and adapt quickly as priorities change
• Comfort working in a Microsoft-first environment, including Outlook, Teams and related productivity tools
• Strong attention to detail and a practical mindset for improving systems and simplifying execution
• Ability to work onsite five days per week from Gradial’s Seattle, WA office

Nice to Have

• Experience supporting executives across operations, marketing, sales or other go-to-market functions
• Experience coordinating executive team meetings, offsites or other cross-functional leadership activities
• Familiarity with AI and automation tools that improve speed, organization and reliability

Compensation

The salary range for this position is $115,000 - $135,000 annually. Final compensation will be determined based on factors such as experience, skills, and qualifications.

What we offer

• Performance-based annual bonus
• Meaningful equity awards
• Medical, dental & vision (fully covered for employees with 75% for dependents)
• Fertility & family-planning support
• 401k plan
• Unlimited PTO
• A beautiful Seattle office with a gym, sauna, and bike parking
• Free lunch three days a week in our HQ
• A front-row seat to building category-defining AI infrastructure

You’ll thrive here if you

• Learn quickly, actively seek out new challenges, and regularly reconsider “how it’s always been done.”
• Want to have real impact with zero bureaucracy.
• Have an innate drive for being 1% better than the day before, building towards greatness.
• Embrace AI as a core tool for problem-solving, innovation, and scale.
• Show customer-obsession (internal or external), high ownership/accountability, and bias for action.
• Communicate clearly, directly, with curiosity, and assuming good intentions.
• Thrive in fast-paced, hyper-growth environments where building better > maintaining status quo.

AI Literacy & Interviewing Tools

As an AI-first company, we prioritize AI literacy as a core competency in our hiring decisions. We’re excited by candidates who thoughtfully apply AI tools in their work, but during interviews we’re focused onyou. This is your opportunity to show how you think, communicate, and solve problems. Over-reliance on AI-generated responses during the interview process (especially when it obscures your own voice) will result in disqualification. We want to understand your unique perspective and how you approach challenges, both with and without AI.

Gradial is dedicated to creating an environment where diverse perspectives are valued and all team members can grow. We offer competitive compensation, equity, flexible work hours, comprehensive benefits, and a collaborative culture focused on learning and impact.