Seattle-based Executive Assistant to the C‑Suite | High-Growth AI

Outsiders Fund; Seattle, Northern (WA, KY); Hybrid; USD 115,000 - 135,000; Full time

Benefits offered by this job

Performance-based bonus

Equity awards

Medical, dental & vision

Fertility & family-planning support

401k plan

Unlimited PTO

Seattle office with gym and amenities

Free lunch three days a week

Job summary

Gradial in Seattle is seeking an Executive Assistant to support our C-Suite in a fast-moving, high-growth environment. You will own scheduling, travel, coordination and follow-through that keeps executives focused on the highest-impact priorities across the business.

This role is about more than keeping calendars organized. You will create structure across competing priorities, anticipate needs and ensure important work continues moving without unnecessary friction.

Qualifications

• 4+ years in executive support or similar in a fast-paced environment.
• Experience supporting multiple senior executives with complex calendars and shifting priorities.
• Strong judgment and prioritization skills with ability to make thoughtful tradeoffs.
• Experience coordinating complex travel and executive logistics accurately.
• Comfort managing calendar and inbox workflows across multiple executives.

Responsibilities

• Manage calendars across our C-Suite Executives, balancing competing requests and protecting time for the work that matters most.
• Coordinate complex domestic and international travel, including itineraries and accommodations.
• Prepare executives for key meetings by organizing agendas, materials, context and logistics in advance.
• Drive follow-through from meetings by tracking commitments and next steps with clear owners.
• Serve as a trusted point of coordination across internal teams and external stakeholders.
• Anticipate upcoming needs, scheduling conflicts and operational gaps before they become blockers.
• Support leadership meetings, offsites, customer engagements and team events from planning through execution.
• Build simple, reliable systems for recurring executive workflows and information management.
• Identify opportunities to reduce administrative overhead through better processes and light automation.

Skills

Calendar management

Prioritization

Communication

Discretion

Problem solving

Independent work

Tools

Outlook

Teams

Job description

Gradial in Seattle is seeking an Executive Assistant to support our C-Suite in a fast-moving, high-growth environment. You will own scheduling, travel, coordination and follow-through that keeps executives focused on the highest-impact priorities across the business.

This role is about more than keeping calendars organized. You will create structure across competing priorities, anticipate needs and ensure important work continues moving without unnecessary friction.