C-Suite Executive Assistant | Hybrid Chicago

NinjaTrader; Chicago (IL); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Generous PTO

7 Paid Holidays Annually + 5 Cond. R.H

1 Service Day Annually

401k with 3.5% Company Match

Paid Parental Bonding Leave

Health, Vision, Dental Coverage

Life and Disability Insurance 100%

Job summary

NinjaTrader, based in Chicago, IL, is seeking an Executive Assistant to support senior executives. You will keep leadership organized and informed, coordinating across teams and external partners to enable strategic decision-making and flawless execution.

The role emphasizes calendar management, event planning, and proactive problem solving in a fast-paced environment, with a hybrid in-office schedule and a comprehensive benefits package.

Qualifications

• 5+ years of experience supporting C-suite or senior executives in a fast-paced environment.
• Exceptional communication skills and relationship-building across all levels.
• Ability to manage multiple priorities with discretion and integrity.
• Strong business acumen and focus on executive priorities.
• Outstanding organization and attention to detail.
• Comfort navigating ambiguity while keeping alignment with leadership goals.
• Proficiency with modern collaboration tools to improve workflows.

Responsibilities

• Manage complex executive calendars, aligning priorities with business objectives and making thoughtful recommendations on time allocation
• Coordinate communication across leadership teams, cross-functional partners, and external stakeholders
• Manage expense reporting accurately and efficiently
• Support the planning and execution of leadership meetings, customer engagements, executive visits, offsites, and key business events
• Anticipate executive and business needs, identifying potential risks or conflicts before they arise
• Partner closely with Executive Assistants and Business Partners across the company to ensure seamless cross-functional coordination
• Partner with the Office Manager for a seamless visitor experience for all Executive visitors and guests

Skills

C-suite support

Executive calendar management

Communication

Discretion

Time management

Cross-functional collaboration

Professionalism

Executive presence

5+ years experience

Tools

Google Workspace

Slack

Zoom

Job description

NinjaTrader, based in Chicago, IL, is seeking an Executive Assistant to support senior executives. You will keep leadership organized and informed, coordinating across teams and external partners to enable strategic decision-making and flawless execution.

The role emphasizes calendar management, event planning, and proactive problem solving in a fast-paced environment, with a hybrid in-office schedule and a comprehensive benefits package.