Senior Executive Assistant — Hybrid Chicago

tms; Chicago (IL); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Medical, dental, vision benefits

401(k) matching

Paid time off

Job summary

tms, a technology, marketing and sourcing partner, is seeking an Executive Assistant in Chicago. You’ll be a trusted partner to senior leaders, ensuring they stay focused on high-level priorities while the business moves forward in a fast-paced hybrid environment.

Responsibilities include on-site support, complex calendars, domestic and international travel, expense reporting, meeting and event coordination, document management, and cross-team collaboration using Teams, PowerPoint, SharePoint

Qualifications

• 5+ years providing top-tier executive support in high-impact roles.
• Excellent written and verbal skills to convey ideas clearly and confidently.
• Willingness to work outside standard hours when needed in a fast-paced environment.
• Ability to handle confidential information with absolute integrity.

Responsibilities

• Welcome guests, coordinate catering, and prepare meeting spaces.
• Manage logistics for gifts, food, and deliveries with precision.
• Protect executives’ time by calendar management and travel coordination.
• Plan and execute large meetings and events, including agenda and vendor logistics.
• Maintain SharePoint/Teams sites and publish key documents across platforms.
• Collaborate with teammates and drive process improvements.

Skills

Organized

Proactive problem-solver

Tech-savvy

Continuous improvement

Executive support (5+ yrs)

Tools

Netsuite

Airtable

CoPilot

Job description

tms, a technology, marketing and sourcing partner, is seeking an Executive Assistant in Chicago. You’ll be a trusted partner to senior leaders, ensuring they stay focused on high-level priorities while the business moves forward in a fast-paced hybrid environment.

Responsibilities include on-site support, complex calendars, domestic and international travel, expense reporting, meeting and event coordination, document management, and cross-team collaboration using Teams, PowerPoint, SharePoint