Hybrid Executive Assistant to CEO & Office Ops Lead

C-SUITE ASSISTANTS; Chicago (IL); Hybrid; USD 60,000 - 90,000; Full time

Job summary

C-SUITE ASSISTANTS is seeking an Executive Assistant to the CEO who will also serve as Office Manager. In a close-knit, entrepreneurial office, you will manage calendars, coordinate meetings and events, and handle travel and administrative duties from our Chicago headquarters with 2 days in the office and 3 days remote.

The role requires five or more years of related experience, exceptional planning and proofreading skills, and proficiency in Microsoft Office.

Qualifications

• Five or more years of related work experience.
• Exceptional planning and organizational abilities with proactive prioritization.
• Strong writing and proofreading skills.
• Ability to collaborate with internal teams and external partners.
• Proficiency in Microsoft Office suite.

Responsibilities

• Manage complex calendaring for CEO and C-Suite across time zones.
• Attend meetings, take notes, and follow up on action items.
• Coordinate internal and external meetings and events, including the annual conference.
• Arrange travel for the CEO and handle related reservations.
• Provide administrative support including expense reports and regulatory tracking.
• Oversee office operations and liaise with building management and vendors.
• Handle mail, packages, and general office logistics.

Skills

Planning

Organizational skills

Interpersonal skills

Written communication

Time management

Tools

Microsoft Office

Job description

C-SUITE ASSISTANTS is seeking an Executive Assistant to the CEO who will also serve as Office Manager. In a close-knit, entrepreneurial office, you will manage calendars, coordinate meetings and events, and handle travel and administrative duties from our Chicago headquarters with 2 days in the office and 3 days remote.

The role requires five or more years of related experience, exceptional planning and proofreading skills, and proficiency in Microsoft Office.