Hybrid Executive Assistant to Senior Leaders

Morgan Street Holdings; Chicago (IL); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) with company match

Paid time off (PTO) and holidays

Tuition reimbursement

Job summary

tms seeks an Executive Assistant in Chicago to support senior leaders in a hybrid work setting. You will manage calendars, travel, expenses, and correspondence while ensuring seamless operations and high-impact scheduling.

The role emphasizes organization, confidentiality, and proactive problem-solving in a fast-paced environment. You’ll collaborate across teams and coordinate meetings and events with advanced Microsoft Office and Teams proficiency.

Qualifications

• 5+ years of executive support or similar high-impact roles.
• Excellent written and verbal communication skills.
• Self-starter with a solution-oriented mindset.
• Ability to handle confidential information with integrity.
• Willingness to work outside standard hours when needed.

Responsibilities

• On-site and office support; greet guests and manage meeting spaces.
• Manage calendars, travel, expenses, and gatekeeper duties for executives.
• Coordinate domestic and international travel and visas.
• Prepare agendas, run meetings, and manage virtual sessions via Teams.
• Maintain SharePoint/Teams sites and organize key documents.

Skills

Executive support

Communication skills

Proactive mindset

Confidentiality

Flexibility

Tech-savvy

Tools

Microsoft Office

Teams

Netsuite

Airtable

CoPilot

Job description

tms seeks an Executive Assistant in Chicago to support senior leaders in a hybrid work setting. You will manage calendars, travel, expenses, and correspondence while ensuring seamless operations and high-impact scheduling.

The role emphasizes organization, confidentiality, and proactive problem-solving in a fast-paced environment. You’ll collaborate across teams and coordinate meetings and events with advanced Microsoft Office and Teams proficiency.