Hybrid Executive Assistant & Office Operations Lead

HugeInc; United States; Hybrid; USD 80,000 - 85,000; Full time

Job summary

HugeInc in Chicago, IL, seeks an exceptionally sharp Executive Assistant & Office Coordinator to support C‑Suite leaders and oversee day‑to‑day operations for the Chicago office. In an AI‑native environment, you will leverage modern tools to optimize time, coordinate complex calendars and travel, and keep logistics running smoothly, while maintaining confidentiality and poised leadership support.

This hybrid, 2‑days‑on‑site role demands proactive problem solving, strong communication, and the

Qualifications

• 5+ years of hybrid EA/office management experience.
• Proactive problem solving and anticipation.
• Strong written and verbal communication.
• Ability to manage complex calendars and travel.
• Comfort with AI-powered tools.

Responsibilities

• Manage executive calendars and meetings.
• Coordinate domestic and international travel.
• Oversee day-to-day Chicago office operations.
• Serve as gatekeeper and liaison for executives.

Skills

Hybrid EA / Office Mgmt

Calendar management

Travel coordination

AI productivity tools

Tools

AI tools

Scheduling platforms

Productivity suites

Job description

HugeInc in Chicago, IL, seeks an exceptionally sharp Executive Assistant & Office Coordinator to support C‑Suite leaders and oversee day‑to‑day operations for the Chicago office. In an AI‑native environment, you will leverage modern tools to optimize time, coordinate complex calendars and travel, and keep logistics running smoothly, while maintaining confidentiality and poised leadership support.

This hybrid, 2‑days‑on‑site role demands proactive problem solving, strong communication, and the