Executive Assistant

Scion Staffing; Austin (TX); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work

High visibility

Executive collaboration

Inclusive culture

Job summary

Scion Staffing has been engaged to conduct a search for an Executive Assistant for a leading credit union serving the Austin community. The hybrid role is based in Austin, TX with 1–2 days onsite weekly at the headquarters and events at other Austin locations.

The Executive Assistant will provide high-level support to the CEO, Executive Team, and Board of Directors, handling confidential matters with professionalism and judgment.

Qualifications

• Experience supporting C-suite executives and/or multiple senior leaders, anticipating priorities and managing competing demands.
• Experience supporting Board meetings and governance processes, including meeting prep, minutes, board books, familiarity with Robert’s Rules of Order.
• Highly organized, proactive, detail-oriented, and able to handle confidential information with sound judgment.
• Excellent written, verbal, interpersonal, and virtual communication skills; strong Microsoft Office proficiency; Board Effect familiarity is a plus.

Responsibilities

• Serve as the primary administrative liaison to the Board of Directors and committees, prepare board materials, coordinate meetings, document proceedings, and manage follow-up activities.
• Support the CEO and Executive Team by managing complex calendars, travel arrangements, communications, commitments, and competing priorities.
• Facilitate weekly Executive Team meetings by preparing agendas, coordinating logistics, and tracking follow-up items through completion.
• Plan and coordinate executive-hosted events and support Executive Team participation in community, charitable, volunteer, and external activities.
• Manage formal complaints received through regulatory entities or other channels, ensuring responses are prepared and submitted within timelines.
• Maintain executive administration procedures and SOPs, cross-train administrative staff, and uphold policies and culture.

Job description

Scion Staffing has been engaged to conduct a search for an Executive Assistant for a leading credit union serving the Austin community. This is a hybrid position based in Austin, TX, with an expectation of working onsite at the organization’s headquarters 1–2 days per week and supporting events at other Austin-area locations as needed.

POSITION OVERVIEW:

The Executive Assistant will provide high-level administrative support to the CEO, Executive Team, and Board of Directors, managing sensitive, confidential, and time-critical matters with professionalism and sound judgment. This role will serve as a key administrative liaison for Board activities, executive meetings, calendars, communications, events, and follow-up initiatives. The ideal candidate is proactive, highly organized, flexible, and comfortable supporting multiple senior leaders in a dynamic environment.

PERKS:

• Competitive $85,000–$100,000 base salary with an opportunity to make a meaningful impact supporting executive leadership and organizational governance.
• Hybrid flexibility with 1–2 days per week in the Austin headquarters and additional flexibility for select Austin-area events.
• High-visibility opportunity to work closely with the CEO, Executive Team, and Board of Directors.
• Collaborative role with opportunities to contribute to executive operations, organizational events, and cross-functional initiatives.
• Join an established, community-focused organization that values professionalism, confidentiality, accountability, and an inclusive workplace culture.

RESPONSIBILITIES:

• Serve as the primary administrative liaison to the Board of Directors and its committees, including preparing board materials, coordinating meetings, documenting proceedings, and managing follow-up activities.
• Support the CEO and Executive Team by managing complex calendars, communications, travel arrangements, commitments, and competing priorities.
• Facilitate weekly Executive Team meetings by preparing agendas, coordinating logistics, and tracking follow-up items through completion.
• Plan and coordinate executive-hosted events and support Executive Team participation in community, charitable, volunteer, and external activities.
• Manage formal complaints received through regulatory entities or other channels, ensuring appropriate responses are prepared and submitted within required timelines.
• Maintain executive administration procedures and SOPs, cross-train administrative staff, and uphold organizational policies, procedures, and culture.

QUALIFICATIONS:

• Demonstrated experience supporting C-suite executives and/or multiple senior leaders, with the ability to anticipate priorities and manage competing demands.
• Experience supporting Board of Directors meetings and governance processes, including meeting preparation, minutes, board books, and familiarity with Robert’s Rules of Order.
• Highly organized, proactive, detail-oriented, and able to exercise sound judgment while handling confidential and sensitive information.
• Excellent written, verbal, interpersonal, and virtual communication skills, with strong proficiency in Microsoft Office; familiarity with Board Effect is a plus.

COMPENSATION AND BENEFITS:

The anticipated base salary range for this position is $85,000–$100,000, depending on experience and qualifications. This is a hybrid position based in Austin, TX, with 1–2 days per week onsite at the organization’s headquarters and occasional work at other Austin-area locations for events.