Lead Executive Assistant

The HT Group; Austin (TX); On-site; USD 115,000 - 130,000; Full time

Job summary

A large global technology organization in Austin is seeking a highly skilled Lead Executive Assistant to support the CEO and CFO. This role demands exceptional communication and problem-solving skills, with a proven ability to manage complex priorities and deliver results promptly. Candidates should have 8+ years of experience supporting executives, with at least 5 years dedicated to C-suite leaders. Strong proficiency in O365 tools is essential. The role is full-time and onsite, offering a competitive salary of $115-130k.

Qualifications

• 8+ years supporting executives or senior leadership teams.
• At least 5 years supporting C-suite leaders.
• Experience working across time zones in a global organization.

Responsibilities

• Provide comprehensive administrative support to the CEO and CFO.
• Manage complex priorities in a fast-paced environment.
• Plan and coordinate offsite meetings and executive travel.

Skills

Strong communication skills

Time management

Problem-solving

Proficiency with O365 tools

Emotional intelligence

Multitasking

Education

Bachelor’s degree

Tools

O365 (Outlook, Teams, OneNote, SharePoint)

Concur

Job description

We are seeking a highly skilled Lead Executive Assistant to provide high-level support to the CEO and CFO of a large, global technology organization. This role requires exceptional judgment, strong communication skills, and the ability to manage complex priorities in a fast-paced environment.

North Austin TX (Onsite) | $115-130k | Direct Hire

Key Responsibilities

• Provide comprehensive administrative support, including calendar management, travel coordination, and meeting logistics for the CEO and CFO.
• Serve as a communication liaison for executive leadership, ensuring seamless information flow across teams.
• Maintain and manage the annual executive calendar.
• Plan and coordinate major offsite meetings, company events, and executive travel—domestic and international.
• Prepare and submit expense reports promptly.
• Monitor inboxes, respond to inquiries, and determine when executive action is needed.
• Lead staff meeting agendas, track action items, and ensure follow-through.
• Manage assigned projects from initiation through completion.
• Collaborate with global executive support teams, share best practices, and contribute to process improvements.
• Uphold governance standards and support consistent information-sharing across the executive support organization.

Qualifications

• Bachelor’s degree required
• 8+ years supporting executives or senior leadership teams.
• Must have at least 5 years supporting C‑suite leaders
• Experience working across time zones in a global, matrixed organization.
• Advanced proficiency with O365 tools (Outlook, Teams, OneNote, SharePoint).
• Familiarity with travel and expense systems (e.g., Concur).
• Strong problem‑solving skills with the ability to turn strategy into actionable steps.
• Comfortable working in an environment with shifting priorities and ambiguity.
• Excellent time management, prioritization, and multitasking abilities.
• Strong communication skills, professionalism, and discretion with confidential information.
• High emotional intelligence and ability to build relationships across global stakeholders.
• Able to work both independently and collaboratively.
• Proven track record of meeting deadlines and delivering results in a fast‑paced environment.
• Resourceful, proactive, and solutions‑oriented.

Seniority level

Not Applicable

Employment type

Full‑time

Job function

Administrative

Industries

Data Security Software Products