C‑Suite Executive Assistant | Data-Driven Ops & Projects

Workshops for Warriors; San Diego (CA); Presencial; USD 51.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical/dental/vision benefits

401(k) with employer match

8 paid holidays

Flexible work hours

Paid time off

Descripción de la vacante

Workshops for Warriors, a San Diego-based nonprofit, is seeking an Aide for our C‑Suite to provide executive-level support, travel scheduling, meetings, and confidential handling of information. The role combines administrative and project-based tasks with data analysis duties to inform strategic decisions.

The position requires professionalism, discretion, and independence, with a pay range of $37.00–$43.26 hourly and full‑time, hourly (non‑exempt) status.

Formación

• Paralegals, Flag Aides, Navy Legalman Rating, Navy Yeoman, Navy IS ratings, and/or other Administrative Rates/specialties, background preferred.
• Bachelor’s degree or advanced degree in Business Administration, Accounting, Engineering, Aerospace, Business Law, Computer Science, or Architecture and/or an equivalent combination of education and experience preferred.
• 3+ years of experience in a high‑level administrative/executive assistant role to a high‑level executive.
• Have a valid driver’s license, reliable transportation, and can obtain a security clearance.
• Experience working with construction projects and with new office builds is a bonus
• SmartSheet and Salesforce experience preferred.
• Excellent verbal and written communication skills.
• Excellent in Microsoft Office products experience and knowledge. (Excel, Word, PowerPoint, Outlook, Loop, Tasks, etc.).
• Very people oriented, supports a positive working environment.

Responsabilidades

• Data analysis duties: Collect, analyze, and interpret complex data sets to inform decision‑making and strategic planning.
• Develop and maintain databases, dashboards, and reporting tools to track KPIs.
• Prepare detailed reports, visualizations, and presentations based on data analysis for executive review.
• Identify trends, patterns, and insights to drive operational improvements and strategic initiatives.
• Collaborate with various departments to ensure task status, data integrity, and consistency.
• Operations and performance management duties: Monitor and evaluate the effectiveness of business processes and operations.
• Develop, implement, and maintain performance management systems to track and enhance organizational performance.
• Conduct regular assessments and audits to identify areas for improvement and ensure compliance with organizational standards.
• Work with leadership to track performance goals and benchmarks.
• Provide recommendations for operational efficiencies and cost‑saving initiatives.
• Project management duties: Track projects from inception to completion.
• Coordinate project activities, resources, and stakeholders to ensure timely and successful project delivery.
• Track project progress, identify risks, and implement mitigation strategies.
• Prepare project status reports and communicate updates to relevant stakeholders.
• Administrative duties: Manage and maintain executive schedules, including meetings, appointments, contact management, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Coordinate and prepare materials for meetings, conferences, and presentations.
• Serve as a liaison between the executive and internal/external stakeholders.
• Assist with special projects and events as needed.
• Perform general office duties such as scanning, organizing, renaming files, ordering supplies, managing office equipment, running errands, cleaning, and maintaining office organization.

Conocimientos

Administrative experience

Executive support

Microsoft Office

Communication skills

Relationship building

Educación

Bachelor’s degree or higher

Herramientas

SmartSheet

Salesforce

Office suite

Descripción del empleo

Workshops for Warriors, a San Diego-based nonprofit, is seeking an Aide for our C‑Suite to provide executive-level support, travel scheduling, meetings, and confidential handling of information. The role combines administrative and project-based tasks with data analysis duties to inform strategic decisions.

The position requires professionalism, discretion, and independence, with a pay range of $37.00–$43.26 hourly and full‑time, hourly (non‑exempt) status.