C‑Suite Executive Assistant

PLEXSYS Interface Products, Inc.; Camas (WA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

Life and long-term disability coverage

Paid holidays and paid time off

401k plan

Education reimbursement

Company membership program

Job summary

PLEXSYS Interface Products, Inc. is seeking an Administrative Assistant to support C-suite executives with high-level calendar management, travel coordination, document preparation, and confidential handling of sensitive information.

The role requires proactive organization, strong communication, and the ability to support multiple leaders. You will coordinate meetings, prepare materials, manage email triage, and assist with presentations, reports, and events.

Qualifications

• 1–2 years proven work experience as an Administrative Assistant or similar role.
• Ability to travel domestically and internationally.
• Proficiency with Microsoft Office tools including Teams and SharePoint.
• Strong organizational and time-management skills with the ability to prioritize effectively.
• Completely trustworthy to protect sensitive information.
• Exceptional interpersonal and communications skills.
• Highly professional and friendly demeanor when collaborating with stakeholders.
• Ability to obtain and maintain a Top Secret security clearance.

Responsibilities

• Provide comprehensive administrative support to C-suite executives, including managing calendars, scheduling meetings, coordinating travel, and completing expense reports.
• Maintain clear, timely communication between executives, internal teams, and external partners.
• Coordinate and organize executive meetings, including agenda preparation, note-taking, and follow-up actions.
• Triage executive email inboxes, draft responses, flag priorities, and ensure timely follow-up.
• Collaborate with the Senior Operations Coordinator to align priorities and support cross-functional workflows.
• Assist with document creation, editing, and formatting for presentations and reports.
• Maintain confidential information with the highest level of discretion.
• Organize files and records for accurate documentation.
• Support Operations events, off-sites, and special projects.
• Serve as a professional, welcoming point of contact for stakeholders interacting with the C-suite

Skills

Organizational skills

Time management

Interpersonal communication

Discretion

Professional demeanor

Travel flexibility

Education

Associate degree or higher in business administration or related field

Tools

Microsoft Office

Teams

SharePoint

Job description

PLEXSYS Interface Products, Inc. is seeking an Administrative Assistant to support C-suite executives with high-level calendar management, travel coordination, document preparation, and confidential handling of sensitive information.

The role requires proactive organization, strong communication, and the ability to support multiple leaders. You will coordinate meetings, prepare materials, manage email triage, and assist with presentations, reports, and events.