C-Suite Executive Assistant: Calendar, Travel & Liaison

Ultimate Staffing Services; San Diego (CA); On-site; USD 40,000 - 44,000; Full time

Job summary

Ultimate Staffing Services is seeking a polished Executive Assistant to provide high-level administrative support to C-suite leadership in San Diego, CA. The role involves managing complex calendars, coordinating travel, and handling confidential information with professionalism.

Responsibilities include direct support to executives, liaison with internal and external teams, and preparation of reports and materials.

Qualifications

• Experience supporting C-level executives.
• Coordinate executive travel and detailed itineraries.
• Strong calendar management and scheduling experience.
• Excellent written and verbal communication skills.

Responsibilities

• Provide direct administrative support to C-level executives.
• Manage complex calendars, meetings, appointments, and scheduling.
• Coordinate domestic and international travel and itineraries.
• Prepare expense reports, correspondence, presentations, and meeting materials.
• Liaise between executives, internal teams, clients, and external partners.
• Coordinate executive meetings and track follow-up items and deadlines.
• Handle confidential information with a high level of discretion.
• Anticipate executive needs and proactively manage competing priorities.

Skills

Calendar management

Travel coordination

Executive support

Communication skills

MS Office

Discretion

Tools

Outlook

Word

Excel

PowerPoint

Job description

Ultimate Staffing Services is seeking a polished Executive Assistant to provide high-level administrative support to C-suite leadership in San Diego, CA. The role involves managing complex calendars, coordinating travel, and handling confidential information with professionalism.

Responsibilities include direct support to executives, liaison with internal and external teams, and preparation of reports and materials.