C‑Suite Executive Assistant | Calendar, Travel & Ops

Progyny, Inc.; New York (NY); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Family benefits

Equity

Bonus program

401(k) plan

Mental health support

Paid time off

Learning & development

Volunteer day

Office meals

Job summary

Progyny is seeking an executive assistant to provide high-energy, proactive support to the Leadership Team, focusing on managing complex calendars for multiple executives and coordinating travel and expenses. This role requires interaction with C-suite executives, stakeholders, and business partners in a fast-paced environment.

Based in the United States, you will maintain calendars, handle ad hoc tasks, and contribute to smooth daily operations while upholding professionalism and sound judgment.

Qualifications

• 5+ years of administrative experience supporting multiple executives, including C-suite.
• Excellent proficiency in Microsoft Outlook; strong calendar management skills.
• Strong Excel, Word, and PowerPoint abilities.
• Highly organized with attention to detail and prioritization.
• Proactive with ability to anticipate needs in advance.
• Excellent interpersonal and cross-functional collaboration.

Responsibilities

• Manage complex calendars and schedule meetings for multiple executives.
• Maintain regular communication with executives to manage calendars and priorities.
• Liaise between executives and internal teams and external stakeholders.
• Coordinate domestic travel arrangements and itineraries.
• Prepare and submit monthly expense reports accurately and on time.
• Order daily lunch for the executive team.
• Assist executives with printing, scanning, mailing, and other admin needs.

Skills

Executive support

Calendar management

Multitasking

Proactive planning

Interpersonal skills

Communication

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Progyny is seeking an executive assistant to provide high-energy, proactive support to the Leadership Team, focusing on managing complex calendars for multiple executives and coordinating travel and expenses. This role requires interaction with C-suite executives, stakeholders, and business partners in a fast-paced environment.

Based in the United States, you will maintain calendars, handle ad hoc tasks, and contribute to smooth daily operations while upholding professionalism and sound judgment.