Executive Assistant to C-Suite: Global Travel & Scheduling

Ultimate Staffing; San Diego (CA); On-site; USD 40,000 - 44,000; Full time

Job summary

Ultimate Staffing is seeking a polished and highly organized Executive Assistant to provide high-level administrative support to C-suite leadership. You will manage complex calendars, coordinate executive travel, and handle sensitive information with professionalism and discretion.

You will serve as a trusted partner to executives, liaising with internal teams, clients, and external partners while prioritizing competing demands in a fast-paced environment.

Qualifications

• Must have hands-on experience coordinating executive travel and detailed itineraries.
• Strong calendar management and scheduling experience.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Polished, proactive, highly organized in a fast-paced environment.

Responsibilities

• Provide direct administrative support to C-level executives.
• Manage complex calendars, meetings, appointments, and scheduling.
• Coordinate domestic and/or international travel, including flights, hotels, transportation, and detailed itineraries.
• Prepare expense reports, correspondence, presentations, and meeting materials.
• Liaise between executives, internal teams, clients, and external partners.
• Coordinate executive meetings and track follow-up items and deadlines.
• Handle confidential information with discretion.
• Anticipate executive needs and manage competing priorities.

Skills

Executive support

Calendar management

Travel coordination

Communication

MS Office proficiency

Discretion

Tools

Outlook

Word

Excel

PowerPoint

Job description

Ultimate Staffing is seeking a polished and highly organized Executive Assistant to provide high-level administrative support to C-suite leadership. You will manage complex calendars, coordinate executive travel, and handle sensitive information with professionalism and discretion.

You will serve as a trusted partner to executives, liaising with internal teams, clients, and external partners while prioritizing competing demands in a fast-paced environment.