Executive Assistant to C-Suite Leader, Calendar & Travel

Citi; San Francisco (CA); On-site; USD 92,000 - 120,000; Full time

Job summary

Citi is seeking a Senior Executive Assistant in San Francisco to directly support a C16 level manager and broader department. You will manage complex calendars, arrange conferences, travel, and prepare materials for meetings, while ensuring timely communication and efficient operations.

Role requires strong Microsoft Office skills, excellent written and verbal communication, attention to detail, and the ability to quickly learn new systems.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Highly proficient in Microsoft Office and related tools.
• Excellent written and verbal communication skills.

Responsibilities

• Directly supports a C16 level manager and the department.
• Manages day-to-day calendar(s) of senior management.
• Coordinates appointments, meetings, receptions and conference calls.
• Prepares materials and correspondence for meetings.
• Assists with presentations, spreadsheets and other documents.
• Coordinates travel arrangements and prepares travel schedules.
• Prepares and tracks expense reports.
• Processes invoices and procurement.
• Assists with ad-hoc projects and reports.
• Trains or coaches administrative staff.
• Ensures compliance and risk awareness in line with Citi policies.

Skills

Communication skills

Attention to detail

Time management

Adaptability

Self-motivated

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Citi is seeking a Senior Executive Assistant in San Francisco to directly support a C16 level manager and broader department. You will manage complex calendars, arrange conferences, travel, and prepare materials for meetings, while ensuring timely communication and efficient operations.

Role requires strong Microsoft Office skills, excellent written and verbal communication, attention to detail, and the ability to quickly learn new systems.