Executive Assistant: Elite Calendar & Travel Coordinator

CitiStaffing, LLC; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

The Executive Assistant role at CitiStaffing, LLC supports senior executives in our Chicago office with calendar management, travel coordination, and handling highly confidential information. This position thrives in a fast-paced, high-stakes environment requiring meticulous attention to detail and proactive logistics planning.

You will coordinate complex calendars, arrange domestic and international travel, and support multiple executives while maintaining discretion and professionalism.

Qualifications

• Minimum 3 years of Executive Assistant experience in a fast-paced environment.
• Strong organizational skills and ability to manage multiple priorities.
• Able to collaborate with colleagues to meet firm needs.
• Demonstrates flexibility to handle varying deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to executives including calendar management and travel coordination.
• Manage complex calendars daily with attention to detail and proactive conflict resolution.
• Coordinate extensive domestic and international travel arrangements and logistics.
• Handle highly confidential information with discretion and professionalism.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Communication

multitasking

Job description

The Executive Assistant role at CitiStaffing, LLC supports senior executives in our Chicago office with calendar management, travel coordination, and handling highly confidential information. This position thrives in a fast-paced, high-stakes environment requiring meticulous attention to detail and proactive logistics planning.

You will coordinate complex calendars, arrange domestic and international travel, and support multiple executives while maintaining discretion and professionalism.