C-Suite Executive Assistant — AI-Driven Support & Global Travel

AMETEK, Inc.; Berwyn (PA); On-site; USD 90,000 - 110,000; Full time

Job summary

AMETEK, Inc. is seeking an experienced Executive Assistant to support C-Suite executives.

The role requires advanced administrative and project-related skills, with strong calendar management, travel planning, and document preparation using Microsoft Office 365 tools. The ideal candidate will have a minimum of 10 years supporting senior leaders, excellent communication and confidentiality, and an ability to leverage AI to improve productivity and decision-making.

Qualifications

• Bachelor's degree required.
• Minimum 10+ years of experience supporting C-Suite senior executives or senior management.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Technically savvy with Microsoft Office 365 apps such as SharePoint, Teams and OneNote.
• Demonstrated ability and willingness to use AI tools to improve productivity, decision-making, work quality, and to reduce costs.

Responsibilities

• Acts as a gatekeeper to executives' schedules and calendars, managing requests from key stakeholders.
• Maintains calendars, schedules meetings, drafts correspondence, presentations, agendas, and reports.
• Schedules on site and virtual video conference meetings with Microsoft Teams.
• Drafts confidential reports, correspondence, and agendas; prepares materials and presentations for executive meetings and maintains documents in OneNote.
• Manages global travel arrangements including itineraries and expense reports.
• Handles planning and logistics for large group meetings, trainings, and offsite events.
• Negotiates contracts for meeting space, hotel accommodations, meals and events; approves expenses and offsite contracts.
• Creates and edits professional PowerPoint presentations.
• Provides administrative support including meeting logistics for trainings.
• Identifies opportunities to use AI to streamline executive support.
• Minimal travel up to 10%.

Skills

Executive support

Calendar management

Communication skills

Confidentiality

Organizational skills

AI tooling awareness

Education

Bachelor's degree

Tools

Microsoft Office 365

SharePoint

Teams

OneNote

Job description

AMETEK, Inc. is seeking an experienced Executive Assistant to support C-Suite executives.

The role requires advanced administrative and project-related skills, with strong calendar management, travel planning, and document preparation using Microsoft Office 365 tools. The ideal candidate will have a minimum of 10 years supporting senior leaders, excellent communication and confidentiality, and an ability to leverage AI to improve productivity and decision-making.