Executive Assistant to CEO | AI-Driven, Global Travel

Conductor; New York (NY); Hybrid; USD 120,000 - 150,000; Full time

Benefits offered by this job

Hybrid work schedule

NYC office access

Exposure to Generative AI tools

Job summary

Conductor is seeking a polished Executive Assistant to support the CEO in New York. You will manage calendars, inbox, travel, meetings, and discreet handling of confidential information, collaborating with C-level executives and the leadership team.

Ideal candidates have 5+ years supporting C-Suite, strong organizational skills, proficiency with GSuite, and a passion for generative AI. Hybrid schedule with in-office Mon-Thu in NYC and flexible Fridays.

Qualifications

• High level of confidentiality and discretion
• Strong organizational skills with attention to detail
• Ability to manage multiple projects and deadlines
• Experience in fast-paced startup or enterprise environments
• Proficiency with GSuite
• Self-starter with minimal direction
• Positive, adaptable attitude under pressure
• 5+ years supporting C‑Suite leaders

Responsibilities

• Manage the CEO’s calendar and coordinate meetings with internal teams and external stakeholders
• Assist in maintaining the executive’s inbox and outbox
• Leverage Generative AI to optimize workflows and prepare briefs for external meetings
• Prepare agendas, distribute minutes, and track action items for leadership meetings
• Handle light estate management and personal scheduling for the executive’s family
• Coordinate domestic and international travel logistics and itineraries
• Compile and reconcile expense reports
• Coordinate logistics for senior executive visits and interviews
• Maintain confidentiality of high-priority information
• Plan leadership events, board meetings, town halls, and offsites
• Answer incoming calls professionally and courteously
• Organize company events, including catering, dinners, and remote-friendly activities
• Place daily lunch orders and arrange deliveries
• Maintain executive contact lists and relationships with C-level executives
• Partner with Facilities to ensure conference rooms are ready and stocked
• Conduct research to support the CEO and company initiatives

Job description

Conductor is seeking a polished Executive Assistant to support the CEO in New York. You will manage calendars, inbox, travel, meetings, and discreet handling of confidential information, collaborating with C-level executives and the leadership team.

Ideal candidates have 5+ years supporting C-Suite, strong organizational skills, proficiency with GSuite, and a passion for generative AI. Hybrid schedule with in-office Mon-Thu in NYC and flexible Fridays.