Executive Assistant

AMETEK, Inc.; Berwyn (PA); On-site; USD 90,000 - 110,000; Full time

Job summary

AMETEK, Inc. is seeking an experienced Executive Assistant to support C-Suite executives.

The role requires advanced administrative and project-related skills, with strong calendar management, travel planning, and document preparation using Microsoft Office 365 tools. The ideal candidate will have a minimum of 10 years supporting senior leaders, excellent communication and confidentiality, and an ability to leverage AI to improve productivity and decision-making.

Qualifications

• Bachelor's degree required.
• Minimum 10+ years of experience supporting C-Suite senior executives or senior management.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Technically savvy with Microsoft Office 365 apps such as SharePoint, Teams and OneNote.
• Demonstrated ability and willingness to use AI tools to improve productivity, decision-making, work quality, and to reduce costs.

Responsibilities

• Acts as a gatekeeper to executives' schedules and calendars, managing requests from key stakeholders.
• Maintains calendars, schedules meetings, drafts correspondence, presentations, agendas, and reports.
• Schedules on site and virtual video conference meetings with Microsoft Teams.
• Drafts confidential reports, correspondence, and agendas; prepares materials and presentations for executive meetings and maintains documents in OneNote.
• Manages global travel arrangements including itineraries and expense reports.
• Handles planning and logistics for large group meetings, trainings, and offsite events.
• Negotiates contracts for meeting space, hotel accommodations, meals and events; approves expenses and offsite contracts.
• Creates and edits professional PowerPoint presentations.
• Provides administrative support including meeting logistics for trainings.
• Identifies opportunities to use AI to streamline executive support.
• Minimal travel up to 10%.

Skills

Executive support

Calendar management

Communication skills

Confidentiality

Organizational skills

AI tooling awareness

Education

Bachelor's degree

Tools

Microsoft Office 365

SharePoint

Teams

OneNote

Job description

The Executive Assistant performs advanced administrative and project-related activities to support C-Suite Executives.

HOW YOU WILL MAKE AN IMPACT:

• Acts as a gatekeeper to the executives' schedules and calendars, managing requests from key stakeholders.
• Maintains calendars, schedules meetings, conference calls, drafts various correspondence, presentations, agendas, reports, etc.
• Schedules on site and virtual video conference meetings with Microsoft Teams.
• Drafts confidential reports, correspondence, and agendas; prepares materials and presentations for executive meetings and maintains documents in Microsoft Office OneNote.
• Manages global travel arrangements including preparing detailed itineraries, and expense report management.
• Handles planning and all logistics for large group meetings, training sessions, and large offsite meetings.
• Negotiates contracts for meeting space, hotel accommodation, dinners, special events and has authority to approve expenses and offsite event contracts.
• Creates and/or edits professional PowerPoint presentations.
• Provides administrative support including meeting/logistics planning for various training sessions.
• Anticipates questions, issues, and potential conflicts; uses initiative to answer routine inquiries and refers matters to other experts when appropriate.
• Identify opportunities to use AI to streamline the support of the Executives
• Other administrative duties as assigned.
• Minimal travel may be required (up to 10%).

WHAT YOU WILL BRING TO THE ROLE:

• Bachelor's degree required.
• Minimum 10+ years of experience supporting C-Suite senior executives or senior management.
• Advanced level of proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Technically savvy with Microsoft Office 365 applications such as SharePoint, Teams and OneNote.
• Demonstrated ability and willingness to use AI tools to improve productivity, decision-making, work quality, and to reduce costs. The successful candidate must be able to identify appropriate AI use cases and critically evaluate AI-generated outputs.

OTHER SKILLS & COMPETENCIES:

• Accuracy focused, detail oriented, and strong organizational skills.
• Strong analytical, verbal and written communication skills.
• Must exhibit professional executive presence and display high level of professionalism, confidence, poise, and composure.
• Ability to maintain confidentiality with tact and diplomacy.
• Ability to perform several tasks simultaneously, organize and prioritize work while meeting aggressive deadlines with accuracy and attention to detail.
• Works independently and always exercises good judgment and discretion

#LI-BM1

Compensation

Employee Type: Salaried

Currency: USD

Salary Minimum: 90,000

Salary Maximum: 110,000

Incentive: No

Disclaimer:Where a specific pay range is noted, it is a good faith estimate at the time of this posting. The actual salary offered will be based on experience, skills, qualifications, market / business considerations, and geographic location.

AMETEK, Inc. is a leading global provider of industrial technology solutions serving a diverse set of attractive niche markets with annual sales over $7.5billion.

AMETEK is committed to making a safer, sustainable, and more productive world a reality. We use differentiated technology solutions to solve our customers’ most complex challenges. We employ 22,000colleagues, in 35countries, that are grounded by our core values: Ethics and Integrity, Respect for the Individual, Inclusion, Teamwork, and Social Responsibility. AMETEK isacomponent of the S&P 500. Visit https://www.ametek.com/careers for more information.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.Individuals who need a reasonable accommodation because of a disability for any part of the employment process should call 1 [phone].