Business Office Manager

Optalis Healthcare (Health & Rehabilitation Centers); Whitehall Township (MI); On-site; USD 52,000 - 76,000; Full time

Job summary

Optalis Healthcare (Health & Rehabilitation Centers) in Michigan seeks a skilled Business Office Manager to oversee billing, accounts payable/receivable, and resident trust accounts, ensuring financial accuracy and regulatory compliance.

You will coordinate month-end closes, support AR collections, communicate with residents and families, and leverage Microsoft Office and billing software to maintain timely, accurate records.

Qualifications

• High school diploma required; college coursework in accounting or business preferred.
• Experience in accounts payable/receivable and billing functions.

Responsibilities

• Maintain daily census and payor reconciliations.
• Manage cash receipts, billing, and trust accounts.
• Ensure timely vendor invoice processing and accounts payable management.
• Assist with month-end closing procedures and reporting.
• Support accounts receivable collections and resolution of delinquent accounts.
• Communicate with residents, families, and vendors regarding billing and payments.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office Suite and billing/accounting software.
• Excellent interpersonal and customer service skills.
• Ability to manage deadlines and resolve financial discrepancies.

Skills

Organizational skills

Multitasking

MS Office

Billing software

Interpersonal skills

Customer service

Education

High school diploma

Accounting/business coursework

Tools

Billing software

Accounting software

Job description

The Business Office Manager supports facility operations by managing accounts receivable, accounts payable, billing, and resident trust accounts. This role ensures financial accuracy, regulatory compliance, and supports the business office in providing excellent service to residents, families, and staff.

Key Responsibilities

• Maintain daily census and payor reconciliations.
• Manage cash receipts, billing, and trust accounts.
• Ensure timely vendor invoice processing and accounts payable management.
• Assist with month-end closing procedures and reporting.
• Support accounts receivable collections and resolution of delinquent accounts.
• Communicate with residents, families, and vendors regarding billing and payments.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office Suite and billing/accounting software.
• Excellent interpersonal and customer service skills.
• Ability to manage deadlines and resolve financial discrepancies.

Required

• High school diploma required; college coursework in accounting or business preferred.
• Experience in accounts payable/receivable and billing functions.

Preferred

• Healthcare or long-term care finance experience.

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