Business Office Manager →

Optalis Healthcare; Circleville (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Optalis Healthcare is seeking a Business Office Coordinator to support facility operations by handling accounts receivable, accounts payable, billing, and resident trust accounts.

You will ensure financial accuracy and regulatory compliance while assisting staff, residents, and families with billing questions and payments. The role emphasizes strong organization, customer service, and proficiency with billing software.

Qualifications

• High school diploma required; college coursework in accounting preferred.
• Experience in accounts payable/receivable and billing functions.

Responsibilities

• Maintain daily census and payor reconciliations.
• Manage cash receipts, billing, and trust accounts.
• Ensure timely vendor invoice processing and accounts payable management.
• Assist with month-end closing procedures and reporting.
• Support accounts receivable collections and resolution of delinquent accounts.
• Communicate with residents, families, and vendors regarding billing and payments.

Skills

Accounts receivable

Accounts payable

Billing

Microsoft Office

Customer service

Education

High school diploma

Accounting coursework

Tools

Billing software

Job description

The Business Office Coordinator supports facility operations by managing accounts receivable, accounts payable, billing, and resident trust accounts. This role ensures financial accuracy, regulatory compliance, and supports the business office in providing excellent service to residents, families, and staff.

Key Responsibilities:

• Maintain daily census and payor reconciliations.
• Manage cash receipts, billing, and trust accounts.
• Ensure timely vendor invoice processing and accounts payable management.
• Assist with month-end closing procedures and reporting.
• Support accounts receivable collections and resolution of delinquent accounts.
• Communicate with residents, families, and vendors regarding billing and payments.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office Suite and billing/accounting software.
• Excellent interpersonal and customer service skills.
• Ability to manage deadlines and resolve financial discrepancies.

Required:

• High school diploma required; college coursework in accounting or business preferred.
• Experience in accounts payable/receivable and billing functions.

Preferred:

• Healthcare or long-term care finance experience.