Business Office Manager

Topaz Fiscal Services; Edmonton (KY); On-site; USD 55,000 - 75,000; Full time

Job summary

Topaz Fiscal Services is seeking a Business Office Manager to maintain complete records of financial transactions and handle a broad range of billing and office functions. You will oversee billing, accounts payable/receivable, and inventory management while ensuring compliance with payer rules and company policies.

The role requires accounting knowledge, experience with Medicare/Medicaid billing, and at least 3 years in a healthcare‑related business office, with emphasis on accurate invoicing

Qualifications

• Requires knowledge of bookkeeping or accounting principles.
• Experience with Medicare/Medicaid and third‑party billing.
• Minimum 3 years business office experience.

Responsibilities

• Manage billing processes in accordance with policies and standards.
• Oversee records, accounting, billing, accounts payable and receivable, inventory and supply management.
• Direct billing functions including invoicing, and ensure reimbursements from payers.
• Ensure all bills are paid in a timely and accurate manner.
• Monitor reimbursable services and census-related reports.
• Manage petty cash and credit cards.
• Consult with department heads to resolve account errors.
• Reconcile accounts and provide financial reports upon request.
• Track census and nursing reports and obtain 24 hour reports from charge nurse.
• Interact with public, visitors, families and residents.
• May act administratively as needed by the Administrator.
• Receipts and postings of financial transactions and maintain ledgers.
• Maintain resident trust ledgers to meet regulations and reconcile with bank statements.
• Maximize productivity via software applications.
• Develop procedures for retention and disposal of records.
• Adhere to 'Resident Rights' guidelines.

Skills

Accounting

Billing

Accounts payable

Accounts receivable

Record keeping

Financial reporting

Inventory management

Education

Bachelor's Degree preferred

Job description

Same day pay available

POSITION PURPOSE: .

The Business Office Manager maintains complete and systematic records of the financial transactions and a variety of other business office duties.

ESSENTIAL FUNCTIONS OF POSITION:

• Responsible for management, oversight, and completion of billing process consistent with company policie, procedures and standards.

• Manages and oversees business office functions in records, accounting, billing, accounts payable, and accounts receivable, inventory and supply management.

• Directs billing functions, including accurate invoicing of all client services. Ensures reimbursement from governmental payers, insurance companies, client's or client representatives in compliance with company standards.

• Ensures all bills are paid in timely and accurate manner.

• Monitors services provided will be reimbursable(monitors tile levels, applied incomes, etc)

• Manages Petty cash/credit cards

• Consults with all department heads to resolve errors in accounts.

• reconciles accounts and provides financial reports to Administrator upon request.

• Tracks Census, census summary report, and obtains 24 hour nursing report from charge nurse.

• Interacts with the general public, visitors, families, and residents

• May act in an administrative capacity if designated by the Administrator.

• Receives and receipts payments in an accurate and timely manner. records the details of financial transactions in appropriate journals and ledgers. Summarizes and Balances entries recording on individual journals and ledgers.

• Receipts, posts, and maintains accurate individual resident trust ledgers to meet Federal and State regulations. Reconciles to bank statements

• Maximizes office productivity through proficient use of appropriate software applications.

• Formulates procedures for systematic retention, protection, retrieval, and disposal of personnel and resident financial records.

• Understands and adheres to the guidelines of "Resident Rights"

• Performs additional duties as assigned

EDUCATION / REQUIREMENTS:

Bachelor's Degree preferred; or equivalent combination if education and experience. A minimum of 2 years college required with emphasis on accounting and business. Must have 3 years business office experience. Must have a working knowledge of bookkeeping or accounting principals, preferably in a healthcare setting to include Medicare, Medicaid, and third party Billing.